Administrative Assistant

Apolis; Zelienople (Butler County); On-site; USD 34,440; Full time

Job summary

A leading organization in Zelienople is looking for a Coord 1 in Quality Document Systems Management. This role involves the development, deployment, and maintenance of controlled documentation and supporting systems. Responsibilities include labeling DHRs, managing service files, and documentation control among other tasks. Candidates should have basic technical skills and be vocationally qualified. This is a 12+ month contract position with a pay rate of $25/hr.

Qualifications

• Vocationally qualified with limited work experience.
• Basic technical skills and knowledge to complete assigned work.

Responsibilities

• Labeling and filing of DHRs.
• Creation and filing of DHR Service Records.
• Managing Service files in Service cabinets.
• Updating Table of Contents and Controlled Location Chart.
• Creating/updating Supplier profiles in MFG Pro.

Job description

Job Title: Coord 1, Quality Document Sys Mgmt

Job Duration: 12 + months Contract – Temp to hire

Pay Rate- $25/hr. on W2

Shift: 7 AM - 3:30PM

Job Description

Quality Document Systems Management is responsible for the development, deployment, and maintenance of controlled documentation and supporting systems. This role is typically vocationally qualified with limited work experience. The individual develops knowledge and skills in basic practices and procedures within their area. Applies basic technical skills and knowledge to complete assigned work. Works on straightforward tasks using established procedures, with work subject to review. Depends on others for instruction, guidance, and direction.

Job Duties

• Labeling and filing of DHRs
• Creation and filing of DHR Service Records that cannot be filed by the service team because no DHR exists in drawer (Blue Divider)
• Filing of any Quality or Environmental records placed in the bin outside the DHR file room
• Managing Service files in Service cabinets
• Shifting/rearranging cabinets when the cabinet is too full
• Labeling of cabinets

Records Management & Retention

• Packing up files that have met their record retention period due to space in the DHR file room
• Managing Weleski and off-site DHR requests
• Issuing copies of archived, draft procedures to Production or Service floor whenever needed

Documentation Control

• Updating Table of Contents, Binder Revision, and Controlled Location Chart
• Updating binders if needed as a result of CR release
• Issuing new document/procedure numbers for the site

Systems & Data Management

• Creating/updating Supplier profiles in MFG Pro
• Sending CoC's, testing data, and scans of DHRs when requested

Administrative Support

• Completing requisition forms for supplies