Document Control Coordinator

NOV; Cedar Park (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

NOV in Cedar Park, Texas, is seeking a Quality Assurance Documentation Coordinator to manage creation, revision, and distribution of quality documents onsite. You will ensure records are accurate, confidential, and ISO-compliant, supporting engineering, production, and warranty teams.

The role involves preparing data books, certifications, and non-conformance data, with strong emphasis on problem solving and effective communication across departments.

Qualifications

• Minimum 2 years of experience in document control, quality assurance, or related admin role.
• Knowledge of ISO quality standards and document management procedures.
• Excellent written and verbal communication in English.
• Proficiency with document management software and MS Office.
• Ability to maintain confidentiality of sensitive records.
• Detail-oriented with strong organizational and time-management skills.
• Familiarity with NDE, material, and heat-treatment certification docs is a plus.

Responsibilities

• Review, scan, file, compile, and publish quality documents per procedures.
• Assist in writing and maintaining technical and quality system docs.
• Prepare customer data books and required certifications (NDE, material, heat treatment).
• Verify, scan, and file quality documents with confidentiality.
• Retrieve archived files and return them to storage as needed.
• Support data gathering for non-conforming products, warranty claims, and NCRs.
• Perform transactions in multiple software systems and maintain revision control.
• Identify and resolve documentation issues with minimal supervision.
• Ensure compliance with laws, ISO Quality Program, and safety regs.
• Perform other tasks as assigned.

Skills

Document control

Quality documentation

ISO standards

Microsoft Office

Data management

Confidentiality

Communication skills

Problem solving

Education

Associate's degree or higher

Tools

Document management software

Electronic filing systems

Job description

Job Description

The Quality Assurance Documentation Coordinator supports the Quality department by managing the creation, revision, filing, and distribution of quality related documentation. This role ensures that all records are accurate, confidential, and readily accessible, while adhering to state, federal, and ISO requirements and involves preparing customer data books, handling certifications, maintaining electronic and physical records, and supporting the overall quality assurance program through effective communication and problem solving. The coordinator works closely with engineering, production, and warranty teams to compile data books, certifications, and non-conformance reports. Onsite work.

Responsibilities

• Review, scan, electronically file, compile, and publish quality documents in accordance with company procedures.
• Assist in writing, formatting, and maintaining technical and quality system documentation.
• Prepare customer Data Books (electronic and physical) and compile required certifications (NDE, material, heat treatment).
• Verify, scan, and file quality‑related documents, ensuring proper electronic storage and confidentiality.
• Retrieve archived files and return them to appropriate storage locations as needed.
• Support data gathering, tracking, and communication for non‑conforming products, warranty claims, and NCRs.
• Perform transactions in multiple software systems, maintaining accurate revision control.
• Proactively identify and resolve documentation issues with minimal supervision.
• Ensure compliance with state and federal law, ISO Quality Program, company policies, and safety/environmental regulations.
• Perform other work‑related tasks as assigned.

Qualifications

• High school diploma or equivalent, required.
• Associate’s degree or higher in a related field, preferred.
• Minimum 2 years of experience in document control, quality assurance, or related administrative role.
• Knowledge of ISO quality standards and document management procedures.
• Excellent written and verbal communication skills in English.
• Proficiency with document management software, Microsoft Office Suite, and electronic filing systems.
• Ability to maintain confidentiality of sensitive records.
• Detail‑oriented with strong organizational and time‑management skills.
• Problem‑solving mindset and ability to work independently.
• Familiarity with NDE, material, and heat‑treatment certification documentation is a plus.
• Commitment to adhering to safety and environmental regulations.