Administrative Assistant

Talentify; Racine (WI); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k)

Life Insurance

Disability

HSA

Transportation

EAP

PTO

Job summary

Aston Carter is seeking an Administrative Assistant for a fully onsite contract-to-hire role in Racine, WI. You will provide administrative support, customer service, and assist with software maintenance on laptops, order processing, and reporting.

Ideal candidates will have strong Excel and Microsoft Office skills, excellent communication, and the ability to work with a team in a professional office. This position offers benefits for temporary staff and potential longer-term employment.

Qualifications

• Experience providing administrative support including filing, data entry, and calendar management.
• Strong organizational skills and attention to detail with ability to manage multiple tasks.
• Customer service oriented with experience interacting with clients in person, by phone, and by email.
• Ability to explain technical information clearly to non-technical users and document issues accurately.

Responsibilities

• Respond to requests via phone and email, explaining solutions clearly in technical and non-technical terms.
• Provide excellent customer service in person, by phone, and via email to clients and colleagues.
• Maintain software on laptops, perform routine maintenance and basic troubleshooting.
• Ensure work is completed within service levels and department guidelines.
• Explain and document technical issues clearly for clients and internal stakeholders.
• Assist with order processing, records maintenance, shipping, and billing activities.
• Create, process, and format reports, memos, letters, and other communications.
• Perform general administrative tasks such as filing, data entry, calendar management, and email management.
• Handle inbound calls and customer inquiries in a professional, service-oriented manner.
• Learn critical functions and provide reliable backup support.
• Collaborate with colleagues to support smooth office operations.

Skills

Administrative support

Customer service

Microsoft Office

Excel

Calendar management

Data entry

Email management

Phone support

Troubleshooting

Tools

Microsoft Outlook

Office Suite

Job description

Job Title: Administrative AssistantJob Description

This Administrative Assistant role combines traditional administrative support with light technical responsibilities. You provide exceptional customer service via phone, email, and in person while supporting software maintenance on laptops, handling order processing and records, and creating reports and communications. You work closely with a collaborative team in a professional office environment and learn critical functions to provide reliable backup support.

Responsibilities

• Respond to requests via phone and email, clearly explaining solutions in both technical and non-technical terms.
• Provide excellent customer service in face-to-face, telephone, and electronic interactions with clients and co-workers.
• Maintain installed software on laptops, including routine maintenance and basic troubleshooting.
• Ensure that all work is completed within agreed service levels and in accordance with department guidelines.
• Explain and document technical issues in a clear, concise, and understandable way for clients and internal stakeholders.
• Assist with order processing, records maintenance, shipping, and billing activities.
• Create, process, and format reports, memos, letters, bulletins, and other written communications.
• Perform general administrative and clerical tasks such as filing, data entry, calendar management, and email management.
• Handle inbound calls and customer support inquiries in a professional and service-oriented manner.
• Learn critical functions within the team and provide reliable backup support when needed.
• Collaborate with colleagues as a team player to support smooth office operations and departmental goals.

Essential Skills

• Proven ability to provide administrative support, including clerical work, filing, data entry, and calendar management.
• Strong organizational skills with a high level of attention to detail and the ability to prioritize multiple projects.
• Customer service orientation with experience delivering excellent service in person, over the phone, and via email.
• Effective language and communication skills, with the ability to explain information clearly in technical and non-technical terms.
• Strong computer skills and comfort working with various software applications.
• Proficiency with Microsoft Office Suite, including strong Excel skills.
• Ability to install and perform basic troubleshooting for software on laptops.
• Capability to document technical issues clearly and accurately for clients and internal use.
• Ability to work as a team player in a professional office environment.
• Comfort managing email communications and handling inbound calls in a customer support setting.

Additional Skills & Qualifications

• Additional technical proficiency with computers and software is a plus.
• Experience with Outlook or similar email and calendar tools is beneficial.
• Background in customer support or call handling is advantageous.
• Experience in order processing, records maintenance, shipping, or billing is helpful.
• Ability to adapt and learn new processes to provide backup for critical team functions.

Work Environment

This role is fully onsite in a professional office setting. You work closely with a team in a structured environment that emphasizes collaboration, customer service, and adherence to department guidelines and service levels. Daily work involves extensive use of computers, Microsoft Office Suite (including Excel), email tools such as Outlook, and standard office equipment. The position offers a contract-to-hire arrangement, providing an opportunity to transition into a longer-term role based on performance and business needs. Professional office attire is expected to align with the workplace standards.

Job Type & Location

This is a Contract to Hire position based out of Racine, WI.

Pay and Benefits

The pay range for this position is $17.00 - $19.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Racine,WI.

Application Deadline

This position is anticipated to close on Sep 28, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.