Administrative Assistant

Paycom; Yakima (WA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Healthcare coverage

Generous vacation and holidays

Sick leave policies

Agency-funded retirement plan (5% of

Job summary

Comprehensive Healthcare is seeking an Administrative Assistant to provide high-level administrative and governance support under the direction of the Executive Administrative Assistant Supervisor. The role requires exceptional organization, discretion, and the ability to manage multiple tasks while maintaining confidentiality.

You will support executives, coordinate calendars and travel, prepare briefing materials, take minutes, and assist with board meetings and budgets.

Qualifications

• Associate degree or equivalent coursework/training; bachelor's degree preferred.
• Minimum of 5 years of administrative experience, preferably supporting senior executives.
• Experience supervising administrative staff and supporting board level functions is desired.

Responsibilities

• Provides comprehensive administrative support to executive leaders, including calendar management, meeting coordination, travel arrangements and expense reconciliation.
• Track deliverables, deadlines and commitments for executives while protectively reminding leaders of their upcoming obligations.
• Prepare, format, proofread, and distribute executive-level correspondence, reports, presentations, and briefing materials.
• Provide leadership committee support including preparing committee agendas, scribing meeting notes and support follow-up on action items.
• Assist in providing administrative support to the Board of Directors.
• Assist in coordinating Board and Committee meetings and events, including scheduling, agenda preparation, material compilation, attend meetings to take Minutes, and logistics (in-person and virtual).
• Maintain organized filing systems both digitally and physically.
• Monitor office supplies and coordinate procurement.
• Support onboarding and training of administrative staff.
• Review and assist in preparation of Admin budget.

Skills

Calendar management

Meeting coordination

Travel arrangements

Expense reconciliation

Board support

Confidentiality

Education

Associate degree or equivalent

Bachelor's degree preferred

Job description

Who is Comprehensive Healthcare?Comprehensive Healthcare provides innovative behavioral health and integrated healthcare services to clients of all ages. We take pride in our creative and collaborative work environment and in delivering clinically excellent, trauma-informed, recovery-oriented services.What are we looking for in an Administrative Assistant?The Administrative Assistan provides comprehensive high-level administrative support, operational and governance support under the direction of the Executive Administrative Assistant Supervisor. This position requires strong organizational abilities, attention to detail, and the capacity to manage multiple tasks while maintaining confidentiality. The assistant acts as a liaison between staff, leadership, and outside contacts, helping to ensure effective communication and supporting daily operations. Flexibility in schedule is important, as the role may occasionally require attendance at events or activities outside of regular business hours.Administrative Assistant duties may include:Provides comprehensive administrative support to executive leaders, including: calendar management, meeting coordination, travel arrangements and expense reconciliation.Track deliverables, deadlines and commitments for executives while protectively reminding leaders of their upcoming obligations.Prepare, format, proofread, and distribute executive-level correspondence, reports, presentations, and briefing materials.Provide leadership committee support including preparing committee agendas, scribing meeting notes and support follow-up on action items.Assist in providing administrative support to the Board of DirectorsAssist in coordinating Board and Committee meetings and events, including: scheduling, agenda preparation, material compilation, attend meetings to take Minutes, and logistics (in-person and virtual).Maintain organized filing systems both digitally and physically.Monitor office supplies and coordinate procurement.Support onboarding and training of administrative staff.Review and assist in preparation of Admin budgetSchedule:Monday-Friday 8AM-5PMQualifications:Associate degree or equivalent coursework/training; bachelor's degree preferred.Minimum of 5years of administrative experience, preferably supporting senior executives.Experience in supervising administrative staff and supporting board level functions is desired.In compliance with state and federal law, Comprehensive Healthcare requires all candidates to complete a post-offer, pre-employment drug screen and background check. Please refer to WAC 388-113-0020 through 388-113-0030 for information on criminal convictions and pending charges that automatically disqualify an individual from working for Comprehensive Healthcare. Please refer to RCW 49.44.240 for information on pre-employment drug screeningWhat Comprehensive Healthcare Can Offer YouTraining and DevelopmentA variety of career opportunities in a wide range of settings with room for mobility and promotionRegular training opportunities including support, supervision, and consultation in implementing evidence-based services and programsInnovative Program & ServicesA strong reputation for providing quality, evidence-based services within a collaborative multi-disciplinary team environmentInnovative, forward-looking leadership that seeks to thrive in an ever-changing healthcare environmentJoint Commission-accredited organization committed to continuous quality improvementEstablished partnerships with major research universities and other community and healthcare providers to implement cutting-edge treatment programs and servicesExcellent BenefitsCompetitive salaries within our communities and industryHealthcare coverage for employee and qualified family membersGenerous vacation, paid holiday and sick leave policiesAccess to Employee Assistance Program servicesAgency-funded retirement plan with contributions equal to 5% of compensationAdditional retirement investment opportunities with a 50% investment match of up to 4% of compensationAgency-funded life and disability insurance programFinancial incentives to further employee educationComprehensive Healthcare is proud to be an equal opportunity employer. We do not discriminate based on race, sex, age, color, religion, national origin, sexual orientation, gender identity or expression, marital status, veteran status, disability status, or any other basis prohibited by federal, state, or local law. We value the diverse perspectives and strengths that our employees bring to the workplace and we encourage individuals from underrepresented groups to apply for our positions. The Human Resources department offers accommodations and assistance for the application and interview process; please contact us to make arrangements.