Administrative Assistant

Ontario Trillium Foundation; Worthington (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

Ontario Trillium Foundation is seeking an organized Administrative Assistant to support daily operations across multiple departments in Worthington, MN. The role combines administrative tasks with inventory coordination, billing, and data entry to keep operations running smoothly.

Ideal candidates are detail-oriented, able to multitask, and deliver excellent customer and coworker service in a fast-paced environment.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 2+ years of administrative or office experience.
• Strong computer and data entry skills.
• Excellent organizational and time management abilities.
• Ability to prioritize multiple tasks with attention to detail.
• Strong communication and customer service skills.
• Experience with inventory, accounting, ERP, or POS software is a plus.
• Ability to work independently and as part of a team.

Responsibilities

• Process and review daily customer and warehouse orders.
• Maintain and update product pricing across multiple company locations.
• Enter invoices, inventory receipts, credits, and billing transactions into company systems.
• Monitor inventory records and process adjustments as needed.
• Prepare, print, scan, and distribute warehouse and delivery paperwork.
• Code invoices and maintain accurate administrative records.
• Answer phones, assist walk-in customers, and respond to inquiries.
• Coordinate with warehouse personnel, drivers, and store locations.
• Perform general office duties including filing, organizing records, and maintaining a clean office environment.
• Assist with additional administrative and operational projects as assigned.

Skills

Data entry

Organizational skills

Time management

Communication

Customer service

multitasking

Education

High school diploma or GED

Associate degree (preferred)

Tools

ERP software

Accounting software

POS software

Inventory management system

Job description

Worthington, MN

Position Summary

We're looking for a highly organized Administrative Assistant to support daily operations across multiple departments. This role combines administrative support, inventory coordination, customer service, billing, and data entry. The ideal candidate is detail-oriented, comfortable multitasking, and enjoys working in a fast-paced environment while providing excellent service to both customers and coworkers.

Key Responsibilities

• Process and review daily customer and warehouse orders.
• Maintain and update product pricing across multiple company locations.
• Enter invoices, inventory receipts, credits, and billing transactions into company systems.
• Monitor inventory records and process adjustments as needed.
• Prepare, print, scan, and distribute warehouse and delivery paperwork.
• Code invoices and maintain accurate administrative records.
• Answer phones, assist walk-in customers, and respond to inquiries.
• Coordinate with warehouse personnel, drivers, and store locations.
• Perform general office duties including filing, organizing records, and maintaining a clean office environment.
• Assist with additional administrative and operational projects as assigned.

Qualifications

• High school diploma or GED (Associate degree preferred).
• 2+ years of administrative or office experience.
• Strong computer and data entry skills.
• Excellent organizational and time management abilities.
• Ability to prioritize multiple tasks with attention to detail.
• Strong communication and customer service skills.
• Experience with inventory, accounting, ERP, or point-of-sale software is a plus.
• Ability to work independently and as part of a team.

What You'll Bring

• Positive attitude and willingness to learn.
• Strong problem-solving skills.
• Dependability and professionalism.
• Ability to adapt to changing priorities.

Join a company where every day is different and your work plays an important role in keeping our operations running smoothly.