Operations Administrative Assistant: Inventory & Billing Support

Ontario Trillium Foundation; Worthington (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

Ontario Trillium Foundation is seeking an organized Administrative Assistant to support daily operations across multiple departments in Worthington, MN. The role combines administrative tasks with inventory coordination, billing, and data entry to keep operations running smoothly.

Ideal candidates are detail-oriented, able to multitask, and deliver excellent customer and coworker service in a fast-paced environment.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 2+ years of administrative or office experience.
• Strong computer and data entry skills.
• Excellent organizational and time management abilities.
• Ability to prioritize multiple tasks with attention to detail.
• Strong communication and customer service skills.
• Experience with inventory, accounting, ERP, or POS software is a plus.
• Ability to work independently and as part of a team.

Responsibilities

• Process and review daily customer and warehouse orders.
• Maintain and update product pricing across multiple company locations.
• Enter invoices, inventory receipts, credits, and billing transactions into company systems.
• Monitor inventory records and process adjustments as needed.
• Prepare, print, scan, and distribute warehouse and delivery paperwork.
• Code invoices and maintain accurate administrative records.
• Answer phones, assist walk-in customers, and respond to inquiries.
• Coordinate with warehouse personnel, drivers, and store locations.
• Perform general office duties including filing, organizing records, and maintaining a clean office environment.
• Assist with additional administrative and operational projects as assigned.

Skills

Data entry

Organizational skills

Time management

Communication

Customer service

multitasking

Education

High school diploma or GED

Associate degree (preferred)

Tools

ERP software

Accounting software

POS software

Inventory management system

Job description

Ontario Trillium Foundation is seeking an organized Administrative Assistant to support daily operations across multiple departments in Worthington, MN. The role combines administrative tasks with inventory coordination, billing, and data entry to keep operations running smoothly.

Ideal candidates are detail-oriented, able to multitask, and deliver excellent customer and coworker service in a fast-paced environment.