Administrative Assistant

CFS; Woodridge (IL); On-site; USD 42,000 - 66,000; Full time

Job summary

CFS is seeking an Administrative Assistant in Illinois to support capital projects, accounting activities, and daily office operations.

The role combines administrative duties with bookkeeping, billing, and financial support to help keep projects on track and records accurate. Strong attention to detail and experience with accounts payable are essential in a paper-driven environment.

Qualifications

• Accounts payable experience required.
• Bookkeeping experience required.
• Office management or administrative experience required.
• Billing experience required.
• Basic financial analysis skills required.
• Strong attention to detail and organizational abilities required.
• Comfortable working in a paper-driven environment.

Responsibilities

• Track and maintain capital project costs, schedules, and billing.
• Process vendor invoices and manage bill payments.
• Support accounts payable and bookkeeping functions.
• Assist with project billing and financial documentation.
• Submit and track employee timecards and maintain accurate records.
• Assist with basic financial analysis and reporting.
• Work across multiple systems while ensuring accuracy.

Skills

Accounts payable

Bookkeeping

Administrative experience

Billing

Financial analysis

Attention to detail

Paper-driven environment

Job description

We are seeking a detail-oriented Administrative Assistant to support capital projects, accounting activities, and daily office operations.

This Administrative Assistant role is ideal for someone who enjoys balancing administrative duties with bookkeeping, billing, and financial support responsibilities.

Key Responsibilities For The Administrative Assistant

• Track and maintain capital project information, including project costs, schedules, and billing
• Process vendor invoices and manage bill payments
• Support Accounts Payable and bookkeeping functions
• Assist with project billing and financial documentation
• Submit and track employee timecardsMaintain accurate records and support office administration activities
• Assist with basic financial analysis and reporting
• Work across multiple systems while ensuring accuracy and organization

Required

Qualifications for the Administrative Assistant

• Accounts Payable experience
• Bookkeeping experience
• Office management or administrative experience
• Billing experience
• Basic financial analysis skills
• Strong attention to detail and organizational abilities
• Comfortable working in a paper-driven environment

Preferred

• Payroll experience
• Capital project tracking or project accounting experience
• Construction, utilities, municipal, or public works experience