Administrative Assistant

Evan W. Smith Funeral Services; Wilmington (DE); On-site; USD 33,000 - 44,000; Full time

Job summary

A respected minority-owned funeral services provider is looking for an Administrative Assistant to support operations in Wilmington and Dover. The role involves clerical duties, client interaction, and maintaining organized office workflows. Candidates with bilingual Spanish skills are encouraged to apply for this full-time position that offers professional development in a compassionate environment.

Qualifications

• Previous experience in office administration or related fields.
• Ability to prioritize and multitask effectively.
• Excellent written and verbal communication skills.

Responsibilities

• Act as a liaison between families and office staff.
• Draft correspondences and formal documents.
• Coordinate, receive and record payments.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

Office programming

Job description

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Job Description

We are seeking an Office Coordinator to join our team in our Wilmington/Dover locations. You will perform clerical and administrative duties, catering to the needs of families, and ensuring seamless office operations.

Job Description

We are seeking an Office Coordinator to join our team in our Wilmington/Dover locations. You will perform clerical and administrative duties, catering to the needs of families, and ensuring seamless office operations.

BILINGUAL SPANISH CANDIDATES ARE ENCOURAGED TO APPLY

Responsibilities:

• Act as a liaison between families, funeral directors, and office staff
• General administrative and clerical duties
• Draft correspondences and other formal documents
• Plan and schedule appointments and events; Manage and coordinate appointment calendar
• Greet and assist onsite guests
• Coordinate, receive and record payments
• Verify insurance and complete coordinating paperwork; work with insurance company to completion of claim
• Maintain accurate and timely client records
• Place orders for flowers, caskets, keepsakes, office and other supplies
• Create notices and other print material
• Provide families with proof of print materials, manage changes, and secure approval
• Coordinate printing of materials
• Input information into company databases
• Provide administrative support across the organization
• Support and supervise subordinate staff
• Perform all other office tasks
• Ensure that public areas are presentable and stocked
  
  

Qualifications:

• Previous experience in office administration or other related fields
• Proficient with standard suite of office programming
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Well developed organizational skills
• Exemplary time management skills
  
  

Minimum Requirements:

• Minimum of one year experience in a professional office setting
• Ability to operate basic office equipment
• High school diploma or equivalent
• Valid licensed and insurable driver
• Ability to lift up to 25 pounds at times
  
  

Company Description

We are a well known and respected minority owned and operated boutique funeral home. We were founded over 12 years ago. Evan W. Smith Funeral Services provides services to the communities of Delaware through our well appointed locations, in Wilmington and Dover...with a third location coming soon. We are committed to providing our families with a superior experience in a caring and compassionate environment.

We are a well known and respected minority owned and operated boutique funeral home. We were founded over 12 years ago. Evan W. Smith Funeral Services provides services to the communities of Delaware through our well appointed locations, in Wilmington and Dover...with a third location coming soon. We are committed to providing our families with a superior experience in a caring and compassionate environment.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Individual and Family Services

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