Administrative Assistant

University of North Carolina at Wilmington; Wilmington (NC); Hybrid; USD 37,000 - 41,000; Full time

Job summary

The Administrative Assistant reports directly to the Office Manager and serves as the receptionist for the Career Center. This role provides administrative support to the team and plays a key part in ensuring smooth daily operations.

This position is responsible for opening and closing the office, answering the main phone line, and managing the Career Center’s email inbox. The Administrative Assistant is also responsible for processing daily financial transactions, including cash, checks, and

Qualifications

• High school diploma or equivalent.
• Proficiency with Zoom and Microsoft 365 applications (Outlook, OneDrive, Word, Excel, PowerPoint, SharePoint, Teams, Forms).
• Experience creating professional slideshows using PowerPoint or Canva.
• Familiarity with UNCW systems such as Banner, uShop, Chrome River, Handshake, TouchNet, Surplus Property, and AiM.

Responsibilities

• Open and close the office; answer the main phone line; manage the Career Center’s email inbox.
• Process daily financial transactions (cash, checks, credit card deposits).
• Manage student check-ins for appointments and oversee virtual/in-person drop-in hours.
• Take minutes during staff meetings and update digital signage with resources and events.

Skills

Zoom

Microsoft 365

PowerPoint

Education

High school diploma

Tools

Handshake

Job description

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you submit for this position.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Benefits of Working at UNCW

At the University of North Carolina Wilmington, we are driven by a clear purpose: to empower student success, advance innovation, and strengthen the communities we serve. Guided by our strategic vision and commitment to excellence, UNCW offers a dynamic and collaborative environment where employees can make meaningful contributions while growing their careers.
Located in coastal North Carolina, UNCW combines the energy of a thriving academic community with the natural beauty of nearby beaches and outdoor spaces. Here, professional opportunity is balanced with an exceptional quality of life - creating a workplace where you can thrive both personally and professionally.
As a member of the Seahawk community, you’ll benefit from a culture that values well-being, lifelong learning, and connection. UNCW offers a competitive and flexible benefits package designed to support your health, financial well-being, and professional growth. From comprehensive health coverage and retirement options to generous paid leave, tuition opportunities within the UNC System, learning and development opportunities, and wellness programs, UNCW is committed to helping you thrive both at work and in your personal life.

Recruitment Range

Recruitment Range $37,000 - $41,225

Recruitment Range Details

The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate’s education, relevant experience, internal equity alignment, and departmental budgetary parameters.

Vacancy Number

Vacancy Number S02913

Position Title

Position Title Administrative Associate

Working Title

Working Title Administrative Assistant

Competency Level Journey

College

College/School Information

University Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Location of Workplace Main UNCW Campus

Brief Summary of Work for this Position

The Administrative Assistant reports directly to the Office Manager and serves as the receptionist for the Career Center. This role provides administrative support to the team and plays a key part in ensuring smooth daily operations. This position is responsible for opening and closing the office, answering the main phone line, and managing the Career Center’s email inbox. The Administrative Assistant is also responsible for processing daily financial transactions, including cash, checks, and credit card deposits. Additional duties involve managing student check-ins for scheduled appointments, overseeing both virtual and in-person drop-in hours, and handling pending student account requests. This position provides front-line customer service to students, alumni, parents, employers, faculty, staff, and the general public. The Administrative Assistant also supports internal operations by taking minutes during staff meetings and updating the Career Center’s digital signage with relevant resources, upcoming events, and featured job opportunities.

Additional responsibilities

• Assist Office Manager with purchase orders, travel, catering, printing orders, room reservations, surplus property requests, AiM work orders, etc.
• Schedule appointments for UNCW students and alumni
• Manage Career Closet donations and inventory with support from student staff
• Provide Handshake support to students, alumni, campus departments, and employers (navigation, troubleshooting, account setup, event registration, posting positions)
• Assist with job and internship approvals in Handshake
• Collaborate with the Office Manager to recruit, train, and develop front desk student workers

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred education, professional skills and experience

• Proficiency with Zoom and Microsoft 365 applications (Outlook, OneDrive, Word, Excel, PowerPoint, SharePoint, Teams, Forms)
• Experience creating professional slideshows using PowerPoint or Canva
• Experience developing procedures and proofreading documents for accuracy
• Familiarity with UNCW systems such as Banner, uShop, Chrome River, Handshake, TouchNet, Surplus Property, and AiM

Required Certifications or licensure

N/A

FTE

FTE 1.0 FTE (40 hours per week)

Months Per Year

Months Per Year 12 Months

Work Days

Work Days Monday - Friday

Work Hours

Work Hours 8:00am - 5:00pm

Type of Position

Type of Position Permanent

Anticipated Ending Date if Time-Limited

Position Number

Position Number 310

Job Posting Date

Job Posting Date 09/02/2026

Posting Close Date

Posting Close Date 09/21/2026

EEO Statement

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.