Executive Assistant
University of North Carolina at Wilmington
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Job summary
University of North Carolina Wilmington seeks an Executive Assistant to support the Office of Academic Affairs and the Provost's Office, coordinating day-to-day operations, events, and strategic initiatives. This role requires strong administrative judgment, multitasking, and excellent coordination with campus partners.
The position is 1.0 FTE, on-site at UNCW, with a focus on maintaining efficient workflows, managing calendars, and facilitating information flow across departments within
Qualifications
- Minimum Education and Experience Requirements include a high school diploma or equivalency with 3 years of progressive admin/office experience; or an Associate’s degree with 1 year; or a Bachelor's degree; or equivalent training.
- Preferred: higher education experience and ability to exercise judgement in diverse admin situations.
- Preferred: strong scheduling, travel booking, and purchasing experience.
Responsibilities
- Coordinate day-to-day activities for the Office of Academic Affairs and Provost Administration.
- Provide executive-level support, manage schedules, events, and office operations.
- Maintain relationships with campus partners and stakeholders to ensure timely progress.
Skills
Education
Tools
Job description
This position is being recruited at the Contributing level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
At the University of North Carolina Wilmington, we are driven by a clear purpose: to empower student success, advance innovation, and strengthen the communities we serve. Guided by our strategic vision and commitment to excellence, UNCW offers a dynamic and collaborative environment where employees can make meaningful contributions while growing their careers.
Located in coastal North Carolina, UNCW combines the energy of a thriving academic community with the natural beauty of nearby beaches and outdoor spaces. Here, professional opportunity is balanced with an exceptional quality of life—creating a workplace where you can thrive both personally and professionally.
As a member of the Seahawk community, you’ll benefit from a culture that values well‑being, lifelong learning, and connection. UNCW offers a competitive and flexible benefits package designed to support your health, financial well‑being, and professional growth. From comprehensive health coverage and retirement options to generous paid leave, tuition opportunities within the UNC System, learning and development opportunities, and wellness programs, UNCW is committed to helping you thrive both at work and in your personal life.
Recruitment Range $47,000 – $52,127
The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate’s education, relevant experience, internal equity alignment, and departmental budgetary parameters.
Vacancy Number S02899
Position Title Executive Assistant
Working Title Executive Assistant
Competency Level Contributing
Home Department Academic Affairs - 30000
The University of North Carolina Wilmington ( UNCW ) is one of the 17 constituent institutions of the University of North Carolina ( UNC ). The Division of Academic Affairs is the organizational unit at UNCW that houses the academic and administrative units charged with evolving, advancing, and operationalizing the core academic mission of the institution. Academic Affairs achieves this charge through a commitment to the principle of shared governance and collaboration with the other organizational divisions of UNCW : the Division of Business Affairs, the Division of Student Affairs, the Chancellor’s Division, and University Advancement. Academic Affairs is the primary division responsible for delivering the teaching, research, and service mission. Through academic policies and practices consistent with sound research, theory, and methods, Academic Affairs provides a wide array of scholarly programs and leadership that embody excellence in teaching, learning, scholarship, and creative work, as well as service to local, regional and global communities consistent with the institution’s strategic objectives. As of July 2026, the division comprises five colleges, three major centers, and seven functional areas that support faculty, staff, and students. The Office of the Provost is the central administrative office responsible for the coordination and leadership of the division of Academic Affairs. A key functional area within the Office of the Provost is “Operations and Strategy.” Led by the Associate Provost for Administration and Resource Management (AP), this unit provides support in areas related to budgeting, strategic planning, tactical operations across functional areas, communications, and other matters that allow the Office of the Provost to function at a high level.
College Academic Affairs - 300 College
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world‑class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate‑level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace Main UNCW Campus
The Executive Assistant coordinates day-to-day activities that support the operations and strategy for the Office of Academic Affairs and specifically Administration and Resource Management as well as the Provost Office. This includes providing coordination and support to various AA initiatives across the division as well as direct administrative support of the Associate Provost of Administration and Resource Management. This position must be able to maintain positive relationships with campus partners and stakeholders to ensure initiatives continue to progress in a timely manner.
In support of the entire Office of the Provost, this position coordinates executive level searches, plans and executes events, maintains office supply inventory, and supports facilities related requests for the suite. This position interacts with a wide variety of academic and campus leaders.
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
- Experience in higher education.
- Ability to exercise judgement, tact, and discretion in dealing with a wide variety of administrators, faculty, staff, and members of the community.
- Solution-oriented with a can‑do attitude; will seek out solutions to problems independently.
- Ability to manage multiple assignments, organize work, and establish work priorities with minimal supervision.
- Ability to analyze, interpret, and implement policy and procedural guidelines.
- Ability to coordinate a variety of resources in gathering information.
- Skilled at scheduling and maintaining quickly changing schedules.
- Ability to effectively manage and coordinate events and meetings.
- Experience with University purchasing processes and reconciliation.
- Ability to serve as the Designated Key Control ( DKC ) person for the Office of the Provost.
- Experience booking travel and conference reservations.
- Ample experience with Microsoft Office Word, Excel, PowerPoint, SharePoint, Teams, and Zoom.
N/A
FTE 1.0 FTE (40 hours per week)
Months Per Year 12 Months
Work Days Monday to Friday
Work Hours 8:00 a.m. - 5:00 p.m.
Type of Position Permanent
Position Number 8319
Job Posting Date 08/19/2026
Posting Close Date 09/09/2026
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Required fields are indicated with an asterisk (*).
- * How did you learn of this opportunity with UNCW? (2026)
- UNCW Website
- UNCW LinkedIn Page
- UNCW X Account (formerly Twitter)
- UNCW Employee Referral
- UNCW Instagram Account (UNCW_jobs)
- UNCW Job Alert
- Chronical of Higher Education
- Glassdoor
- Higher Ed Jobs
- Indeed
- Inside Higher Ed
- North Carolina Job Network
- Craigslist
- Career Events/Job Fairs
- Billboards/Marquee
- Other
- * If you selected "Other" to the question above, please explain how you found out about this opportunity. Enter N/A if not applicable.
(Open Ended Question)
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