Administrative Associate

University of North Carolina at Wilmington; Wilmington (NC); On-site; USD 18,000 - 20,000; Part time

Job summary

University of North Carolina Wilmington is seeking an Administrative Associate to provide essential support for the Interdisciplinary Studies Program. The role handles general office tasks, purchasing, travel arrangements, budget monitoring, and course scheduling in Banner, with responsibilities extending to communications and coordination within the IDS program.

The position is part-time (0.5 FTE), located at the Main UNCW Campus in Wilmington, NC, with a 12-month schedule and regular weekday

Qualifications

• High school diploma or equivalent required.
• Experience in a university or office environment preferred.
• Ability to process purchases and travel arrangements.

Responsibilities

• Provide general office support and serve as receptionist for IDS.
• Process purchases, requisitions, and independent contractors.
• Enter assignments for faculty load, compensation, and graduate student pay actions.
• Manage the departmental budget and prepare summary data reports.
• Process travel arrangements and requests.
• Assist in room scheduling, answering phones and welcoming visitors, directing students to department resources.
• Input the department course schedule(s) into Banner.
• Assist with program communications and social media as needed.

Skills

Reception duties

Office administration

Budget tracking

Banner

Purchasing

Education

High school diploma

Job description

Please see Special Instructions for more details.

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Benefits of Working at UNCW

At the University of North Carolina Wilmington, we are driven by a clear purpose: to empower student success, advance innovation, and strengthen the communities we serve. Guided by our strategic vision and commitment to excellence, UNCW offers a dynamic and collaborative environment where employees can make meaningful contributions while growing their careers. Located in coastal North Carolina, UNCW combines the energy of a thriving academic community with the natural beauty of nearby beaches and outdoor spaces. Here, professional opportunity is balanced with an exceptional quality of life—creating a workplace where you can thrive both personally and professionally. As a member of the Seahawk community, you’ll benefit from a culture that values well-being, lifelong learning, and connection. UNCW offers a competitive and flexible benefits package designed to support your health, financial well-being, and professional growth. From comprehensive health coverage and retirement options to generous paid leave, tuition opportunities within the UNC System, learning and development opportunities, and wellness programs, UNCW is committed to helping you thrive both at work and in your personal life.

Recruitment Range

Recruitment Range $18,473 - $20,250

Recruitment Range Details

The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate’s education, relevant experience, internal equity alignment, and departmental budgetary parameters.

Vacancy Number

Vacancy Number S02918

Position Title

Position Title Administrative Associate

Working Title

Working Title Administrative Associate

Competency Level Journey

Competency Level Journey

Home Department

Home Department Interdisciplinary Studies - 30340

Primary Purpose of Organizational Unit

The College of Humanities, Social Sciences, and the Arts ( CHSSA ) is one of UNCW’s largest academic colleges, comprising approximately 240 faculty members and 53 staff members. The College includes fourteen academic departments and an interdisciplinary programs department:

• Department of Anthropology
• Department of Art and Art History
• Department of Communication Studies
• Department of Creative Writing
• Department of English
• Department of Film Studies
• Department of History
• Department of International Studies
• Department of Music
• Department of Philosophy and Religion
• Department of Public and International Affairs
• Department of Sociology and Criminology
• Department of Theatre
• Department of World Languages and Cultures
• Interdisciplinary Studies Program(s)

The College of Humanities, Social Sciences, and the Arts is a vibrant academic environment that values discovery, innovation, and creativity. CHSSA offers limitless opportunities to engage in collaborative and interdisciplinary research and service and make a positive societal impact. Experiential learning empowers CHSSA students to make a difference in the community and enhance the world, preparing them for a wide range of careers.

College

College College of Humanities, Social Sciences, and The Arts - 321 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world‑class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking. A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering. The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education. UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Location of Workplace Main UNCW Campus

Brief Summary of Work for this Position

The primary purpose of the Administrative Associate is to provide administrative support to the Interdisciplinary Studies ( IDS ) Program(s) within the College of Humanities, Social Sciences, and the Arts. The Administrative Associate is responsible for the following IDS Program(s) duties:

• Provides general office support, receptionist for IDS and assists the department chair as needed.
• Processes purchases, requisitions, and independent contractors.
• Enters assignments for faculty load, compensation, and graduate student pay actions.
• Manages the departmental budget and prepares summary data reports.
• Processes travel arrangements and requests.
• Assists in tracking faculty research and grants.
• Maintains keys, building access, confidential records, files, and databases, including equipment, computer, and surplus tracking.
• Processes space reservations and building maintenance requests.
• Assists with various office matters, including room scheduling, answering telephones and welcoming visitors, directing students to department resources, copying and preparing class materials, including coordination of book orders.
• Inputs the department course schedule(s) into Banner.
• May oversee department social media and assists with interdepartmental communications.
• Assists the Program Director with other duties as assigned.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred education, professional skills and experience

• Knowledge of the regulations and policies of the department, College of Humanities, Social Sciences and the Arts, University of North Carolina, and the State of North Carolina, which are applicable to the work.
• Knowledge of Banner financial and student information systems.
• Specific knowledge of the formats involved in the preparation of documents necessary for the department’s teaching and service mission.
• Experience in a University and/or office environment.

Required Certifications or licensure

N/A

FTE

FTE .50 FTE (20 hours per week)

Months Per Year

Months Per Year 12 Months

Work Days

Work Days Monday - Friday

Type of Position

Type of Position Permanent

Position Number

Position Number 8475

Job Posting Date

Job Posting Date 09/04/2026

Posting Close Date

Posting Close Date 09/21/2026

EEO Statement

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.