Administrative Assistant

Embassy Healthcare; Wilkes-Barre (Luzerne County); On-site; USD 10,000 - 60,000; Part time

Job summary

A leading healthcare provider is seeking an Administrative Assistant to support daily operations. The role involves managing financial records, assisting with payroll, and ensuring effective communication within the facility. Ideal candidates will have bookkeeping experience and strong organizational skills. Join a team that values integrity and flexibility in a dynamic environment.

Qualifications

• At least one year of bookkeeping or accounting experience; healthcare accounting preferred.
• Ability to prepare clear financial and other records.

Responsibilities

• Complete assignments as directed by the Administrator.
• Handle daily deposits and maintain deposit logs.
• Ensure AP invoices are sent to corporate for processing.

Skills

Proficiency in English

Decision-making

Tactful communication

Organizational skills

Education

12th-grade education or equivalent

Tools

Micro-computers

Data entry

Job description

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Position Details

• Job Title: Administrative Assistant
• Location: Wilkes Barre, PA
• Department: Administrative
• FLSA Status: Non-Exempt
• Reports To: Administrator
• Shifts Hiring: Part-time
• Pay Grade: $15 - $16

Purpose of Your Job Position

The primary purpose of your job position is to assist in the day-to-day functions of the company in accordance with current acceptable accounting and cost reimbursement principles relating to the long-term care operation, and as may be directed by the Administrator.

Delegation of Authority

As the Administrative Assistant, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Essential Job Functions

Every effort has been made to identify the essential functions of this position. However, this does not exclude other duties that are similar, related, or essential to the role.

Safety Factors

Risk Potential to Blood/Body Fluids: Category I involves exposure to blood, body fluids, or tissues, requiring personal protective equipment. Category II involves no exposure but may require unplanned Category I tasks. Category III involves no exposure, and Category I tasks are not a condition of employment.

Administrative Functions

• Complete assignments as directed by the Administrator.
• Handle daily deposits and maintain deposit logs.
• Ensure AP invoices are sent to corporate for processing.
• Maintain accurate resident census by name and room number.
• Maintain accurate emergency, reference, key personnel, and medical staff telephone number lists.
• Operate office equipment including word processors, paging, and telephone systems.
• Communicate effectively via telephone and in person.
• Manage mail distribution and assist with payroll data entry.
• Assist in planning and organizing activity programs.
• Refer residents to social services when needed.
• May assume the authority of Activity Aide when necessary.
• Coordinate activities with other departments.

Staff Development

• Participate in workshops and seminars to stay current in the long-term care field.

Resident Rights

• Maintain confidentiality of all resident information.

Working Conditions

• Work in office and throughout the facility, with frequent interruptions.
• Interact with residents, families, staff, visitors, and agencies under various conditions.
• Work beyond normal hours, including weekends and holidays, and be available for emergency callbacks.
• Participate in ongoing educational programs.
• Potential exposure to injuries, odors, air contaminants, and emotional stress.

Educational & Experience Requirements

• Minimum 12th-grade education or equivalent.
• At least one year of bookkeeping or accounting experience; healthcare accounting preferred.

Specific Requirements

• Proficiency in English, decision-making, tactful communication, and working harmoniously with others.
• Ability to plan, organize, and implement sound accounting practices.
• Knowledge of micro-computers, data entry, and financial document verification.
• Ability to prepare clear financial and other records.
• No pose of a health or safety threat to others.

Physical and Sensory Requirements

• Ability to move intermittently, speak, write, and cope with stress.
• Adequate sight and hearing, with or without prosthetics, to perform job functions.
• Work independently with flexibility, integrity, and effectiveness with residents and staff.