Administrative Assistant

Linde Gas & Equipment; Wilder (KY); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Paid holidays

Employee discount

Education and growth

Job summary

Linde Gas & Equipment Inc. in Wilder, KY is seeking an Administrative Assistant to provide top-tier customer service, screen and route calls, process invoices, and support building operations.

You will handle ordering supplies, maintain records, and prepare KPI reports while upholding safety standards in a dynamic office environment. The role requires a High School diploma or GED and 2+ years of administrative experience, with strong MS Office skills and the ability to lift up to 50 lbs.

Qualifications

• High School Degree or GED required.
• 2+ years of Administrative Support experience preferred.
• Excellent phone etiquette.
• Strong proficiency in Microsoft Office.
• Must be able to lift up to 50 lbs and use a ladder when needed.
• Able to work additional hours outside routine schedule.
• Uphold honesty, integrity and safety standards.

Responsibilities

• Provide high standard of customer service when interacting with customers and staff.
• Screen, process, and transfer incoming calls to the appropriate party.
• Prepare check requests and process departmental invoices.
• Conduct analysis and research to address invoicing questions.
• Order and maintain building supplies, verify charges and reconcile accounts.
• Answer mail and inquiries; coordinate with other departments to fulfill requests.
• Transcribe notes, agendas, memos, and create KPI reports and presentations.
• Manage safety communications and monitor building safety and security.
• Conduct building orientation for visitors and temps; supervise contractors and vendors.
• Coordinate meeting room availability and arrange meals as needed.
• Use business software to retrieve information and verify inventory levels.
• Correct ticket processing errors in JD Edwards.
• Identify ways to improve work processes for efficiency and quality.

Skills

Phone etiquette

MS Office

Administrative support

Safety awareness

Education

High School Diploma or GED

Tools

JD Edwards

Job description

Linde Gas & Equipment Inc.

Administrative Assistant

Wilder, KY, United States | req33535 Work Schedule: 1st Shift

What you will enjoy doing

• You will have responsibility for providing a high standard of customer service when interacting with customers and staff
• Effectively screen, process, and transfer incoming calls to the appropriate party
• Prepare check requests and process departmental invoices
• You have the responsibility to conduct analysis and research to effectively address any questions that arise regarding invoicing
• Order and maintain building supplies, track postage spend, execute approved purchases, verify charges, and reconcile accounts as needed
• Answers mail and inquiries; follows up with other departments to ensure that requests are carried out
• Accurately transcribe notes, agendas, memos, correspondence and reports as well as create KPI reports, graphs, charts, and presentations
• Manage safety communications, track employee responses, and monitor overall building safety and security
• You will conduct building orientation for visitors and temps while supervising service contractors and vendors
• Coordinate employee activities, meeting room availability and order meals as necessary
• Use business software systems to retrieve information and verify inventory levels
• Electronically corrects ticket processing errors to be uploaded into JD Edwards
• Continuously finds ways to improve work processes to increase efficiency in quality, customer service and profitability

What Makes You Great

• High School Degree or G.E.D. is required
• You have a minimum of more than two (2+) years of Administrative Support experience preferred
• Excellent phone etiquette
• Strong proficiency in Microsoft Office is required
• You have the ability to safely lift and maneuver boxes weighing up to 50 lbs. and use a ladder if required
• Must be able to work additional hours outside routine schedule
• You uphold high standards of honesty and integrity
• You have personal ownership for safety and actively contribute to a strong safety culture
• Contributes to a positive work environment where differences are valued and supported
• Strives for personal achievement and helps others attain results
• You will ensures accountability through collaboration and interpersonal skills

Why you will love working with us

Linde is a leading global industrial gases and engineering company with 2025 sales of $34 billion. We live our mission of making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful and helping to sustain, decarbonize and protect our planet.

Linde serves a variety of end markets such as chemicals & energy, food & beverage, electronics, healthcare, manufacturing, metals and mining. Linde’s industrial gases and technologies are used in countless applications, enabling space exploration and launch technologies, delivering ultra-high-purity and specialty gases for semiconductor manufacturing, providing life-saving medical oxygen and enabling clean hydrogen production and carbon capture to reduce greenhouse gas emissions. Linde also delivers state-of-the-art gas processing solutions to support customer growth, efficiency improvements and emissions reductions.

What we offer you!

At Linde, the sky is not the limit. If you’re looking to build a career where your work reaches beyond your job description and betters the people with whom you work, the communities we serve, and the world in which we all live, at Linde, your opportunities are limitless. Be Linde. Be Limitless.

Linde offers competitive compensation and an outstanding benefits package. Enjoy access to health, dental, disability, and life insurance, paid holidays and vacation, an employee discount program, and opportunities for educational and professional growth. Additional compensation may vary depending on the position and organizational level. Build your future with us while making an impact every day!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.

Linde Gas & Equipment Inc. acts responsibly towards its shareholders, business partners, employees, society and the environment in every one of its business areas, regions and locations across the globe. The company is committed to technologies and products that unite the goals of customer value and sustainable development.

*The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Therefore employees assigned may be required to perform additional job tasks required by the manager.