Administrative Assistant

Linde Gas & Equipment; Pittsburg (CA); On-site; USD 69,257,000 - 101,608,000; Full time

Job summary

Linde Gas & Equipment Inc. in Pittsburg, CA is seeking an Administrative Assistant to support facility operations, handle calls, process invoices, and generate reports.

This role requires strong communication, professional phone etiquette, and at least a couple of years of administrative experience. The position involves using JD Edwards and AYS software, coordinating with multiple departments, and ensuring timely responses to inquiries.

Qualifications

• Proficient in MS Office and strong communication skills.
• Excellent interpersonal skills and high professionalism.
• High school diploma required.
• Outstanding oral and written communication.
• Minimum 2+ years administrative support preferred.
• Excellent phone etiquette.

Responsibilities

• Answer facility phones, screen calls and route to the appropriate party.
• Serve as point of contact for administrative and process needs at the Livingston facility.
• Interact with customers and staff by answering calls and addressing requests.
• Process departmental invoices for warranty payment.
• Conduct analysis and research to address invoicing questions.
• Oversee Biomed Warranty Billing, Biomed Std Billing and Respiratory Therapy Billing.
• Produce KPI reports, graphs, charts, and presentations.
• Use business software systems (AYS) to retrieve information and enter billing into JD Edwards.
• Respond to emails and inquiries; coordinate with other departments to fulfill requests.
• Complete routine and non-routine daily and weekly assignments.
• Interact with internal and external clients.

Skills

MS Office

Interpersonal skills

Phone etiquette

Communication

Education

HS Diploma

Tools

JD Edwards

AYS

Job description

Linde Gas & Equipment Inc.

Administrative Assistant

Pittsburg, CA, United States | req33413 Work schedule: 1st Shift

What you will enjoy doing*

• You will answers Facility phone, screens and processes telephone calls effectively, and performs proper selection for putting calls through to appropriate party
• Point of contract for various administrative and process needs for the Livingston facility.
• Interacts with customers and staff by answering incoming calls and addressing requests
• Processes departmental invoices for warranty payment
• You will conducts analysis and research to address invoicing questions
• Overseeing Biomed Warranty Billing
• You will oversee Biomed Std Billing
• Overseeing Respiratory Therapy Billing
• Overseeing Biomed Key Account Billing
• Biomed and Long-Term Care Customer Service Support
• You will produce KPI reports, graphs, charts, presentations
• Uses business software systems (AYS) to retrieve information to key billing into JD Edwards.
• Answers mail and inquiries; follows up with other departments to ensure that requests are carried out
• Completes both routine and non-routine daily and weekly assignments
• Interacts with multiple internal/external clients

What Makes You Great

• Excellent interpersonal skills and high professionalism
• Proficient in MS Office
• Minimum 2+ years Administrative Support is preferred
• Outstanding oral and written communication
• H.S. Degree is required
• Excellent phone etiquette

Why you will love working with us

Linde is a leading global industrial gases and engineering company with 2025 sales of $34 billion. We live our mission of making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful and helping to sustain, decarbonize and protect our planet.

Linde serves a variety of end markets such as chemicals & energy, food & beverage, electronics, healthcare, manufacturing, metals and mining.

Linde’s industrial gases and technologies are used in countless applications, enabling space exploration and launch technologies, delivering ultra-high-purity and specialty gases for semiconductor manufacturing, providing life-saving medical oxygen and enabling clean hydrogen production and carbon capture to reduce greenhouse gas emissions.

Linde also delivers state-of-the-art gas processing solutions to support customer growth, efficiency improvements and emissions reductions.

What we offer you!

At Linde, the sky is not the limit. If you’re looking to build a career where your work reaches beyond your job description and betters the people with whom you work, the communities we serve, and the world in which we all live, at Linde, your opportunities are limitless. Be Linde. Be Limitless.

Linde offers competitive compensation and an outstanding benefits package. Additional compensation may vary depending on the position and organizational level. Build your future with us while making an impact every day!

• Enjoy access to health, dental, disability, and life insurance, paid holidays and vacation, an employee discount program, and opportunities for educational and professional growth.

Pay range: $24.17 - $35.46 hourly, based on experience

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.

Linde Gas & Equipment Inc. acts responsibly towards its shareholders, business partners, employees, society and the environment in every one of its business areas, regions and locations across the globe. The company is committed to technologies and products that unite the goals of customer value and sustainable development.

*The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Therefore employees assigned may be required to perform additional job tasks required by the manager.