Administrative Assistant

Linde plc; Northern (KY); Hybrid; USD 36,000 - 52,000; Full time

Job summary

Linde plc is seeking anAdministrative Support professional in the United States with 2+ years of experience to support daily operations, invoicing, and office services. You will handle calls, invoices, safety communications, and building logistics, while coordinating with multiple departments and vendors.

The role requires a High School Diploma or GED, proficiency in Microsoft Office, and the ability to lift up to 50 lbs.

Qualifications

• High School Diploma or GED required.
• 2+ years of administrative support experience preferred.
• Strong proficiency in Microsoft Office is required.
• Ability to lift up to 50 lbs and use a ladder if needed.
• Ability to work additional hours beyond the routine schedule.
• Uphold high standards of honesty and integrity.
• Maintain safety culture and collaborate effectively.
• Contribute to a positive, diverse work environment.
• Strive for personal achievement and team results.
• Demonstrate accountability through collaboration and interpersonal skills.

Responsibilities

• Provide high standard customer service when interacting with customers and staff.
• Screen, process, and transfer incoming calls to the appropriate party.
• Prepare check requests and process departmental invoices.
• Conduct analysis and research to answer invoicing questions.
• Order and maintain building supplies; track postage and reconcile charges.
• Answer mail and inquiries and coordinate with other departments.
• Transcribe notes, agendas, memos, and create KPI reports, graphs, and presentations.
• Manage safety communications and monitor building safety and security.
• Conduct building orientation for visitors and temps; supervise contractors.
• Coordinate employee activities, meeting room availability, and meals.
• Use business software to retrieve information and verify inventory levels.
• Correct ticket processing errors in JD Edwards.
• Identify process improvements to increase efficiency, quality, and profitability.

Skills

Administrative experience

Microsoft Office

Team collaboration

Customer service

Safety awareness

Interpersonal skills

Education

High School Diploma or GED

Tools

JD Edwards

Job description

What you will enjoy doing*

• You will have responsibility for providing a high standard of customer service when interacting with customers and staff
• Effectively screen, process, and transfer incoming calls to the appropriate party
• Prepare check requests and process departmental invoices
• You have the responsibility to conduct analysis and research to effectively address any questions that arise regarding invoicing
• Order and maintain building supplies, track postage spend, execute approved purchases, verify charges, and reconcile accounts as needed
• Answers mail and inquiries; follows up with other departments to ensure that requests are carried out
• Accurately transcribe notes, agendas, memos, correspondence and reports as well as create KPI reports, graphs, charts, and presentations
• Manage safety communications, track employee responses, and monitor overall building safety and security
• You will conduct building orientation for visitors and temps while supervising service contractors and vendors
• Coordinate employee activities, meeting room availability and order meals as necessary
• Use business software systems to retrieve information and verify inventory levels
• Electronically corrects ticket processing errors to be uploaded into JD Edwards
• Continuously finds ways to improve work processes to increase efficiency in quality, customer service and profitability

What makes you great

• High School Degree or G.E.D. is required
• You have a minimum of more than two (2+) years of Administrative Support experience preferred
• Strong proficiency in Microsoft Office is required
• You have the ability to safely lift and maneuver boxes weighing up to 50 lbs. and use a ladder if required
• Must be able to work additional hours outside routine schedule
• You uphold high standards of honesty and integrity
• You have personal ownership for safety and actively contribute to a strong safety culture
• Contributes to a positive work environment where differences are valued and supported
• Strives for personal achievement and helps others attain results
• You will ensures accountability through collaboration and interpersonal skills

Why you will love working with us

Linde is a leading global industrial gases and engineering company with 2025 sales of $34 billion. We live our mission of making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful and helping to sustain, decarbonize and protect our planet.
Linde serves a variety of end markets such as chemicals & energy, food & beverage, electronics, healthcare, manufacturing, metals and mining. Linde’s industrial gases and technologies are used in countless applications, enabling space exploration and launch technologies, delivering ultra-high-purity and specialty gases for semiconductor manufacturing, providing life-saving medical oxygen and enabling clean hydrogen production and carbon capture to reduce greenhouse gas emissions. Linde also delivers state-of-the-art gas processing solutions to support customer growth, efficiency improvements and emissions reductions.

What we offer you!

At Linde, the sky is not the limit. If you’re looking to build a career where your work reaches beyond your job description and betters the people with whom you work, the communities we serve, and the world in which we all live, at Linde, your opportunities are limitless. Be Linde. Be Limitless.
Linde offers competitive compensation and an outstanding benefits package. Enjoy access to health, dental, disability, and life insurance, paid holidays and vacation, an employee discount program, and opportunities for educational and professional growth. Additional compensation may vary depending on the position and organizational level. Build your future with us while making an impact every day!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.
Linde Gas & Equipment Inc. acts responsibly towards its shareholders, business partners, employees, society and the environment in every one of its business areas, regions and locations across the globe. The company is committed to technologies and products that unite the goals of customer value and sustainable development.
*The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Therefore employees assigned may be required to perform additional job tasks required by the manager.