Administrative Assistant

sci; Wichita (KS); On-site; USD 38,000 - 52,000; Full time

Job summary

sci in Wichita, KS is seeking an Administrative Assistant to support a funeral home, cemetery, or related facilities. You will schedule meetings, prepare memos, draft notes, and manage invoices and expenses.

The role emphasizes confidential handling of information, strong computer and typing skills (40–60 wpm), and effective communication. Bilingual Spanish is a plus; Monday–Friday 8am–5pm; a high school diploma and 3 years of customer-focused experience required.

Qualifications

• High school diploma or equivalent.
• 3 years of customer-focused, fast-paced professional experience.
• Advanced computer and typing skills; 40–60 wpm; proficiency with standard office equipment.

Responsibilities

• Schedules meetings and makes travel arrangements.
• Plans events and completes management expense reports.
• Responds to inquiries in writing or verbally.
• Enters contract details and maintains documents in info system.
• Reviews and processes invoices and accounts payable.
• Prepares and monitors invoices and expenses.

Skills

Advanced computer

Word processing

Office equipment

Discretion

Communication skills

Compassion and integrity

Follow instructions

Spanish bilingual

Education

High school diploma

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

Job Responsibilities

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

Minimum Requirements

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Language

• Bilingual in Spanish a plus

Schedule

• Monday - Friday/8am-5pm

Postal Code: 67206

Category (Portal Searching): Administration and Clerical

Job Location: US-KS - Wichita