Administrative Assistant

Ultimate Staffing Services; Wexford (Allegheny County); On-site; USD 29,000 - 34,000; Full time

Job summary

Ultimate Staffing is seeking an experienced Administrative Assistant in Wexford, PA to support title processing and general office tasks. The role involves handling title and registration work, data entry, and client communications in a fast-paced environment.

Ideal candidates have strong attention to detail, excellent organizational skills, and the ability to learn DMV software quickly. This temp-to-hire position offers room for growth and competitive pay.

Qualifications

• Experience in high-volume administrative environments with attention to detail.
• Background in home title, banking, insurance, or similarly regulated admin roles is a plus.
• Knowledge of automotive accounting concepts is a plus.

Responsibilities

• Process title transactions for retail, wholesale, and dealer trade.
• Handle out-of-state title processing and export paperwork.
• Process tag transfers and DMV paperwork.
• Review title docs for completeness and accuracy.
• Communicate with clients, dealerships, and DMV offices.
• Maintain organized records and support retention processes.
• Perform filing, scanning, data entry, and phone screening.

Skills

Attention to detail

Organizational skills

Communication

Customer service

Multitasking

Computer proficiency

Education

High School Diploma or GED

Tools

CVR

DLRdmv

Reynolds & Reynolds

TitleTec

Job description

Administrative Assistant (JN -092026-431082) Wexford, Pennsylvania

Salary: USD20 - USD25 per year

Ultimate Staffing is partnering with a well-established organization to identify an experienced Administrative Assistant for a temp-to-hire opportunity. This role is ideal for a detail-oriented administrative professional who excels in managing documentation, maintaining accurate records, supporting daily office operations, and ensuring tasks are completed accurately and on time. While direct industry experience is a plus, we are open to candidates with relatable experience from home title companies, banking, credit unions, insurance, medical billing, or other highly regulated administrative environments. We are seeking a polished and dependable professional who can navigate complex processes, maintain exceptional attention to detail, and contribute immediately in a fast-paced office setting

Position Summary

This is an experienced-level title processing role responsible for supporting vehicle registration, tag, and title transactions while ensuring compliance with state and dealership requirements. The ideal candidate will have experience handling high-volume administrative processes, maintaining accurate records, and providing excellent customer service. In addition to title processing responsibilities, this position includes general office support such as answering phones, scanning, filing, and data entry.

Key Responsibilities

• Process retail, wholesale, and dealer trade title transactions.


• Handle out-of-state title processing and export documentation.


• Process tag transfers and related DMV paperwork.


• Review title documentation for completeness, accuracy, and compliance.


• Communicate with clients, dealerships, DMV offices, and other stakeholders regarding title-related matters.


• Maintain organized records and support document retention processes.


• Perform administrative duties including filing, scanning, data entry, and answering inbound calls.


• Support internal teams by ensuring timely completion of title and registration activities.


• Maintain confidentiality and accuracy when handling sensitive customer and vehicle information.

Qualifications

Required Experience

• Previous Automotive Dealership Title Clerk experience strongly preferred.


• Experience working in a high-volume administrative environment requiring exceptional attention to detail.


• Candidates with backgrounds in home title, banking, credit unions, insurance, medical billing, finance, or other documentation-heavy administrative roles are encouraged to apply.


• Knowledge of automotive accounting concepts such as refunds, funding, write-offs, and F&I documentation is a plus.


• Experience with DMV software such as CVR, DLRdmv, Reynolds & Reynolds, TitleTec, or similar systems is a plus.


• Strong attention to detail and commitment to accuracy.


• Excellent organizational and multitasking abilities.


• Strong computer proficiency and ability to learn new systems quickly.


• Professional written and verbal communication skills.


• Customer-service-oriented mindset.


• Ability to prioritize competing deadlines in a fast-paced environment.


• Dependable, punctual, and team-oriented approach to work.

Education

• High School Diploma or GED required.


• Equivalent combination of education and relevant experience may be considered.


• Professional office environment with moderate noise levels.


• Fast-paced setting requiring strong organizational and time-management skills.


• Collaborative team environment with regular interaction across departments.

Compensation

• $21.00 - $25.00 per hour