Dealership Title Clerk

Ultimate Staffing; Cranberry Township (Butler County); On-site; USD 25,000 - 36,000; Full time

Job summary

Ultimate Staffing in Cranberry Township, PA is seeking an experienced Dealership Title Clerk for a 100% onsite, temp-to-hire role. Hours are Mon-Fri 8am-5pm. Ideal candidates bring automotive title experience or transferable experience from regulated admin roles and can manage high-volume paperwork with accuracy.

The position includes title processing, registration support, and general office tasks in a fast-paced environment. Strong attention to detail and customer service are essential.

Responsibilities

• Process retail, wholesale, and dealer title transactions.
• Handle out-of-state title processing and export documentation.
• Process tag transfers and related DMV paperwork.
• Review title documentation for completeness, accuracy, and compliance.
• Communicate with clients, dealerships, DMV offices, and other stakeholders regarding title-related matters.
• Maintain organized records and support document retention processes.
• Perform administrative duties including filing, scanning, data entry, and answering inbound calls.
• Support internal teams by ensuring timely completion of title and registration activities.
• Maintain confidentiality and accuracy when handling sensitive customer and vehicle information.

Job description

We are currently seeking a Dealership Title Clerk to join an automotive client in Cranberry Township, PA. This is a temp to hire role. The position is 100% onsite. Hours are Monday - Friday 8:00 am - 5:00 pm.

While automotive dealership title experience is highly preferred, we are also interested in candidates with transferable experience from home title, banking, credit unions, insurance, medical billing, or other regulated administrative settings. We are seeking a seasoned professional, not an entry-level candidate, who can manage complex paperwork, meet deadlines, and maintain exceptional accuracy in a fast-paced environment.

Position Summary

This is an experienced-level title processing role responsible for supporting vehicle registration, tag, and title transactions while ensuring compliance with state and dealership requirements. The ideal candidate will have experience handling high-volume administrative processes, maintaining accurate records, and providing excellent customer service. In addition to title processing responsibilities, this position includes general office support such as answering phones, scanning, filing, and data entry.

Key Responsibilities

• Process retail, wholesale, and dealer trade title transactions.
• Handle out-of-state title processing and export documentation.
• Process tag transfers and related DMV paperwork.
• Review title documentation for completeness, accuracy, and compliance.
• Communicate with clients, dealerships, DMV offices, and other stakeholders regarding title-related matters.
• Maintain organized records and support document retention processes.
• Perform administrative duties including filing, scanning, data entry, and answering inbound calls.
• Support internal teams by ensuring timely completion of title and registration activities.
• Maintain confidentiality and accuracy when handling sensitive customer and vehicle information.

Qualifications

Required Experience

• Previous Automotive Dealership Title Clerk experience strongly preferred.
• Experience working in a high-volume administrative environment requiring exceptional attention to detail.
• Candidates with backgrounds in home title, banking, credit unions, insurance, medical billing, finance, or other documentation-heavy administrative roles are encouraged to apply.
• Knowledge of automotive accounting concepts such as refunds, funding, write-offs, and F&I documentation is a plus.
• Experience with DMV software such as CVR, DLRdmv, Reynolds & Reynolds, TitleTec, or similar systems is highly desirable.

Skills & Competencies

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and multitasking abilities.
• Strong computer proficiency and ability to learn new systems quickly.
• Professional written and verbal communication skills.
• Customer-service-oriented mindset.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Dependable, punctual, and team-oriented approach to work.

Education

• High School Diploma or GED required.
• Equivalent combination of education and relevant experience may be considered.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.