Automotive Dealership Title Clerk

Ultimate Staffing; Wexford (Allegheny County); On-site; USD 29,000 - 34,000; Full time

Job summary

Ultimate Staffing is seeking an experienced Automotive Dealership Title Clerk for a temp-to-hire opportunity. The role focuses on title processing, vehicle registrations, tag transfers, and related DMV paperwork, within a detail-driven, compliant environment.

The ideal candidate has dealership title experience or transferable administrative background from regulated settings, with strong accuracy and customer service skills. Office support tasks and data entry are also part of the role.

Qualifications

• Previous Automotive Dealership Title Clerk experience strongly preferred.
• Experience in high-volume administrative environments requiring attention to detail.
• Regulated administrative settings experience encouraged (home title, banking, insurance, etc.).
• Knowledge of automotive accounting concepts (refunds, funding, write-offs, F&I) is a plus.
• Familiarity with DMV software such as CVR, DLRdmv, Reynolds & Reynolds, TitleTec or similar systems is highly desirable.

Responsibilities

• Process retail, wholesale, and dealer trade title transactions.
• Handle out-of-state title processing and export documentation.
• Process tag transfers and related DMV paperwork.
• Review title documentation for completeness, accuracy, and compliance.
• Communicate with clients, dealerships, DMV offices, and other stakeholders regarding title-related matters.
• Maintain organized records and support document retention processes.
• Perform administrative duties including filing, scanning, data entry, and answering inbound calls.
• Support internal teams by ensuring timely completion of title and registration activities.
• Maintain confidentiality and accuracy when handling sensitive customer and vehicle information.

Skills

Attention to detail

Organization

Multitasking

Computer proficiency

Written and verbal communication

Customer service

Deadline prioritization

Team-oriented

Education

High School Diploma or GED

Tools

CVR

DLR DMV

Reynolds & Reynolds

TitleTec

Job description

Ultimate Staffing is partnering with a respected automotive organization to identify an experienced Automotive Dealership Title Clerk for a temp-to-hire opportunity. This role is ideal for a strong administrative professional who thrives in detail-oriented, process-driven environments where accuracy, compliance, and documentation are critical to success. While automotive dealership title experience is highly preferred, we are also interested in candidates with transferable experience from home title, banking, credit unions, insurance, medical billing, or other regulated administrative settings. We are seeking a seasoned professional, not an entry-level candidate, who can manage complex paperwork, meet deadlines, and maintain exceptional accuracy in a fast-paced environment.

Position Summary

The position is an experienced-level title processing role responsible for supporting vehicle registration, tag, and title transactions while ensuring compliance with state and dealership requirements. The ideal candidate will have experience handling high-volume administrative processes, maintaining accurate records, and providing excellent customer service. In addition to title processing responsibilities, this position includes general office support such as answering phones, scanning, filing, and data entry.

Key Responsibilities

• Process retail, wholesale, and dealer trade title transactions.
• Handle out-of-state title processing and export documentation.
• Process tag transfers and related DMV paperwork.
• Review title documentation for completeness, accuracy, and compliance.
• Communicate with clients, dealerships, DMV offices, and other stakeholders regarding title-related matters.
• Maintain organized records and support document retention processes.
• Perform administrative duties including filing, scanning, data entry, and answering inbound calls.
• Support internal teams by ensuring timely completion of title and registration activities.
• Maintain confidentiality and accuracy when handling sensitive customer and vehicle information.

Qualifications

Required Experience

• Previous Automotive Dealership Title Clerk experience strongly preferred.
• Experience working in a high-volume administrative environment requiring exceptional attention to detail.
• Candidates with backgrounds in home title, banking, credit unions, insurance, medical billing, finance, or other documentation-heavy administrative roles are encouraged to apply.
• Knowledge of automotive accounting concepts such as refunds, funding, write-offs, and F&I documentation is a plus.
• Experience with DMV software such as CVR, DLRdmv, Reynolds & Reynolds, TitleTec, or similar systems is highly desirable.

Skills & Competencies

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and multitasking abilities.
• Strong computer proficiency and ability to learn new systems quickly.
• Professional written and verbal communication skills.
• Customer-service-oriented mindset.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Dependable, punctual, and team-oriented approach to work.

Education

• High School Diploma or GED required.
• Equivalent combination of education and relevant experience may be considered.

Work Environment

• Professional office environment with moderate noise levels.
• Fast-paced setting requiring strong organizational and time-management skills.
• Collaborative team environment with regular interaction across departments.

Compensation

• $21.00 - $25.00 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.