Administrative Assistant

Ataneconsulting; Wethersfield (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Ataneconsulting is seeking a full-time Administrative Assistant in Wethersfield, CT to support the Executive Vice President and engineering staff. The role involves scheduling, client coordination, and handling project reports with a focus on accurate data entry and billing processes.

Ideal candidates have a Bachelor's degree, strong MS Office skills, and the ability to work independently or in a team while managing multiple tasks and deadlines.

Qualifications

• Excellent communication, organizational and follow-through skills.
• Motivated self-starter with the ability to work well independently and as part of a team.
• Strong computer skills in MS Office (Word, Excel, PowerPoint, Outlook).
• Comfortable working with numbers.
• Ability to handle confidential materials.
• Effectively manage multiple tasks and deadlines.

Responsibilities

• Assist Executive Vice President and Engineering staff.
• Scheduling, correspondence and coordination with clients and subconsultants.
• Collation and assembly of various client reports and documents.
• Data entry, review and filing of project documentation to maintain current and accurate databases.
• Assist with maintaining project billing records and tracking project expenses.
• Assist with preparation, review and processing of project invoices.
• Assist with biweekly timesheet and payroll processing.
• Coordinate with other offices.
• Make travel arrangements and coordinate meetings.
• Assist with marketing related (proposals, social media) administrative aspects.

Skills

Communication

Organizational skills

Follow-through

MS Office

Data entry

Confidentiality

Multitasking

Education

Bachelor's Degree

Tools

MS Office Suite

Job description

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Job Title

Administrative Assistant

Location

100 Great Meadow Road - Wethersfield, CT 06109 US (Primary)

Job Type

Full-time

Education

Bachelor's Degree

Job Description

Our growing engineering firm is looking for a full-time Administrative Assistant to also assist with project invoicing and billing coordination to join our team in Wethersfield, CT office.

Responsibilities

• Assist Executive Vice President and Engineering staff.
• Scheduling, correspondence and coordination with clients and subconsultants.
• Collation and assembly of various client reports and documents.
• Data entry, review and filing of project documentation to maintain current and accurate databases.
• Assist with maintaining project billing records and tracking project expenses.
• Assist with preparation, review and processing of project invoices.
• Assist with biweekly timesheet and payroll processing.
• Coordinate with other offices.
• Make travel arrangements and coordinate meetings.
• Assist with marketing related (proposals, social media) administrative aspects.

Requirements

• 2+ years of administrative experience, preferably in the engineering or construction
• Excellent communication, organizational and follow-through skills.
• Motivated self-starter with the ability to work well independently and as part of a team.
• Strong computer skills in MS office (Word, Excel, Power Point, Outlook).
• Comfortable working with numbers.
• Ability to handle confidential materials.
• Effectively manage multiple tasks and deadlines.

• Data entry and review of spreadsheets to maintain current and accurate databases.
• Coordinate with other offices.
• Make travel arrangements and coordinate meetings.
• Assist with proposal related administrative aspects.