Part Time Administrative Assistant

Weston & Sampson; Worcester (MA); On-site; USD 34,440 - 46,838; Part time

Benefits offered by this job

Meaningful work

Ownership mindset

Growth opportunities

Flexible workplace

Strong culture

Job summary

Weston & Sampson is seeking a part-time Administrative Assistant/Technical Project Coordinator for their Worcester, Massachusetts office. This role involves collaborating with project managers and executive staff, organizing project proposals, and assisting with office operations.

The ideal candidate will have over 5 years of administrative support experience, proficiency in Microsoft Office, and the ability to work independently. The position offers an hourly pay range of $25.00 - $34.00.

Qualifications

• 5+ years of experience in administrative support.
• Proficient in Microsoft Office and graphic design tools.
• Strong organizational skills and ability to work independently.

Responsibilities

• Collaborate with project managers and executive staff.
• Organize and edit project submissions and proposals.
• Complete spreadsheets for project monitoring.
• Monitor and respond to emails and phone messages.
• Support general office operations.

Skills

Administrative support experience

Graphic design skills

Computer proficiency (Microsoft Office Suite)

Knowledge of Deltek/Vantagepoint Software

Ability to work independently

Valid Driver's License

Job description

Weston & Sampson is currently seeking a part time Administrative Assistant/ Technical Project Coordinator with 5 years of experience to work in our Worcester, Massachusetts office a few days a week.

What You’ll Do

• Collaborate with project managers and executive staff in the preparation of letters, reports and materials for client deliverables.
• Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements.
• Execution of contracts as required, this includes requesting insurances, bonds, and obtaining appropriate signatures.
• Complete excel spreadsheets and tables that will assist in project monitoring.
• Monitor and respond to emails and phone messages with internal staff and external clients.
• General office operations and upkeep while supporting and assisting office staff.

What You Will Bring

• Previous administrative support experience.
• Any level of experience with graphic design skills are preferred.
• Ability to work in office a minimum of 3 days a week
• Computer proficiency including, general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).
• Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Valid Driver's License

Hourly Pay Range: $25.00 - $34.00

Overview

At Weston & Sampson, you’ll work alongside more than 1,000 employee-owners who are passionate about improving our communities. From providing clean water to designing resilient infrastructure and sustainable environments, our work has a direct impact on quality of life. We’re looking for curious, driven professionals who want to contribute to innovative, impactful projects and grow with a team that supports them.

We are a 100% employee-owned, interdisciplinary firm offering design, engineering, and environmental services. Since our founding in 1899, we have worked to build a collaborative, forward-thinking environment grounded in respect for each other’s ideas.

We offer

• Meaningful work: Contribute to projects that protect and enhance the natural and built environments
• Ownership mindset: As an employee-owner, your work directly contributes to our shared success
• Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways
• Flexible workplace: Work in a way that supports your life and not the other way around
• Strong culture: Join a team that values collaboration, inclusion, and recognition

Our Commitment to Inclusion, Diversity, Equity & Access (IDEA)

We believe diverse perspectives make us stronger. Weston & Sampson is committed to fostering a culture of belonging where all employees feel valued, respected, and empowered. We actively support IDEA principles across our organization and in our daily work.

Ready to transform your environment? Let’s work together.