Administrative Assistant

Colorado Early Colleges; Westminster (CO); On-site; USD 30,000 - 37,000; Full time

Job summary

Colorado Early Colleges is seeking an Administrative Assistant for the Westminster Satellite Office (Westminster, CO 80234). The role supports the Head of School/Academic Dean with a wide range of confidential administrative tasks and requires strong organization and communication skills.

The typical start date is November 30, 2026, and employment is contingent on background checks and eligibility to work in the U.S.

Qualifications

• Background check and references required.
• Legal right to work in the United States within 72 hours of employment.

Responsibilities

• Upholds Colorado Early Colleges beliefs and communicates with stakeholders.
• Maintains appointment schedules for HOS/Academic Dean and coordinates meetings, travel, and conferences.
• Acts as project manager for special projects as requested by the HOS/Academic Dean.
• Wakes under deadlines and multitasks in a dynamic environment.
• Welcomes external callers and visitors professionally and assists staff.
• Prepares and distributes school information to students, parents/guardians, and staff.
• Assists in planning and scheduling department events and maintaining calendars.
• Attends related meetings and participates in professional development.

Education

Associate or bachelor7s degree preferred

College level coursework in business, word processing, and office procedures preferred

Job description

Job Details: Job Location: Westminster Satellite Office - Westminster, CO 80234, Position Type: Full Time, Education Level: 0000, Salary Range: $33600.00 - $33600.00Salary/year, Job Shift: 210 Contact Days, Job Category: 322, Anticipated start date is November 30, 2026

The Administrative Assistant works under the supervision of the Head of School (HOS)/Academic Dean and is responsible for assisting with a wide variety of complex and confidential administrative tasks.

Job Duties

• Upholds CECs beliefs found on the CEC website.
• Ensures that the HOS/Academic Dean are well informed of commitments, responsibilities, and other matters that require attention. Prioritizes conflicting needs and handles matters proactively and with timely professional communication with all relevant stakeholders. Organizes and prioritizes large volumes of information and calls.
• Maintains appointment schedules for both HOS/Academic Dean, and organizes complex activities such as meetings, travel, telecommunications, and conferences.
• Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the HOS/Academic Dean. Uses initiative and judgement to anticipate potential challenges and provide solutions.
• Able to work under demanding deadlines and has the capability to multi-task in an active environment.
• Professionally welcomes a diverse group of important external callers and visitors, as well as internal staff at all levels of the organization.
• Writes, edits, collates, and distributes school information to students, parents/guardians, and staff.
• Assists in planning and scheduling department events and activities, and maintaining calendar of department events
• Attends related meetings as requested by the HOS/Academic Dean.
• Participates in professional development as requested by the HOS/Academic Dean.
• Other duties as assigned.

Qualifications

• Associate or bachelors degree preferred.
• College level course work in business, word processing, and office procedures preferred.

Conditions of Employment

• All offers of employment are conditional upon a successful background check and references.
• As required by the Immigration Reform and Control Act (IRCA), the selected applicant must verify, within 72 hours of employment, his/her legal right to be employed in the United States.

Colorado Early Colleges is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard disability, race, creed, color, sex, sexual orientation, gender identity, gender expression, national origin, marital status, religion, ancestry, or need for special education services.