Temporary Administrative Assistant (Office of Global Education & Field Study)

Colorado College; Colorado Springs (CO); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Paid sick time

Wellness benefits

Job summary

Colorado College is seeking a Temporary Administrative Assistant to provide administrative, financial, and operational support for the Office of Global Education & Field Study on Main Campus. You will assist students, faculty, staff, and external partners, manage front office tasks, and support logistics for off-campus and global programs.

The role requires strong communication, data handling, and budgeting abilities, with a focus on supporting diverse programs and ensuring smooth operations

Qualifications

• Two years college/Associate's degree or equivalent work experience.
• Proficiency with Microsoft Office, Adobe Publisher, and web design software.
• Excellent oral and written communication skills.
• Ability to communicate effectively and develop positive relationships with people from different cultural backgrounds.
• Basic data analysis skills; budget management/analytical skills.
• Ability to think critically and solve problems; good judgment and ability to handle confidential/sensitive information with discretion; good organizational and customer service skills.
• Effective time management skills.
• Ability to operate standard office equipment.

Responsibilities

• Office Administration: serve as the primary administrative support for the Office of Global Education & Field Study.
• Greet visitors and assist students, faculty, staff, and external partners.
• Answer phones, monitor office email, and respond to inquiries.
• Coordinate calendars, meetings, and office logistics.
• Maintain office records and filing systems.
• Program Support: assist with logistical support for Block Away courses, semester programs, and international travel.
• Maintain participant records and support travel documentation processes.
• Technology and Data Management: maintain Summit application systems and website updates.
• Student Employment: coordinate hiring paperwork, payroll, and scheduling.
• General Responsibilities: participate in GEFS and EE@CC teams; promote DEI and safety.

Skills

Communication

Interpersonal skills

Data analysis

Education

Associate's degree or equivalent experience

Tools

Microsoft Office

Adobe Publisher

Web design software

Job description

Job Title: Temporary Administrative Assistant (Office of Global Education & Field Study)

Department: Ctr for Global Educ & Field Study

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• Approximately 780-936 Hours per year
• 12 Months per year
• 18 Hours per week (Estimated)

About Us

Colorado College is a nationally recognized, residential liberal arts college with 2,100 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

Job Summary

The Administrative Assistant provides administrative, financial, and operational support for the Office of Global Education & Field Study. The position supports students, faculty, and staff through front office operations, financial processing, communications, database management, student employment support, and logistical coordination for off-campus and global education programs.

Responsibilities

• Office Administration
• Serve as the primary administrative support for the Office of Global Education & Field Study.
• Greet visitors and assist students, faculty, staff, and external partners.
• Answer phones, monitor office email accounts, and respond to general inquiries.
• Coordinate calendars, meetings, and office logistics.
• Maintain office records and filing systems.
• Program Support
• Assist with logistical support for Block Away courses, semester programs, and international travel.
• Maintain participant records.
• Support travel documentation processes.
• Coordinate program materials and mailings.
• Technology and Data Management
• Maintain Summit application systems.
• Assist with website updates.
• Maintain student records and databases.
• Prepare reports as requested.
• Student Employment
• Coordinate hiring paperwork.
• Assist with payroll and scheduling.
• Support supervision logistics for student employees.
• General Responsibilities
• Participate as an active member of the GEFS and EE@CC teams.
• Support diversity, equity, inclusion, and belonging initiatives.
• Promote workplace safety and sustainability.
• Perform other duties as assigned.

Minimum Qualifications

• Two years college/Associate's degree or equivalent work experience plus a minimum of three years of office/clerical experience to include either web design/management or database management/analysis
• Proficiency with Microsoft Office, Adobe Publisher, and web design software
• Excellent oral and written communication skills
• Ability to communicate effectively and develop positive relationships with people from different cultural backgrounds
• Basic data analysis skills; budget management/analytical skills
• Ability to think critically and solve problems; good judgment and ability to handle confidential/sensitive information with discretion; good organizational and customer service skills
• Effective time management skills
• Ability to operate standard office equipment

Preferred Qualifications

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications.

Other Position Details

• Does not supervise others
• Position will not drive CC vehicles

Application Instructions

• Application Deadline - last day to submit an application: October 1, 2026
• This position is not eligible for visa sponsorship.

To help us stay connected with you throughout the hiring process, we encourage you to apply usi g a personal email address instead of a Colorado College email address.

In alignment with our commitment to reduce potential bias in hiring, applicants may redact any information that discloses their age, date of birth, or dates of attendance/graduation from educational institutions on resumes, certifications, transcripts, or other application materials. There will be no penalties for the omission of such information.

Anticipated Hiring Salary Range

• $20 per hour

What We Offer

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Paid sick time- accrual of 0.0333 hours of sick time for each hour worked
• Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Benefits And Wellness Information

Please refer to our https://www.coloradocollege.edu/offices/humanresources/benefits/index.html

Accommodation Statement

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College's policies, if you have a disability and would like to request accommodations to support your application or interview process, please contact Human Resources at mailto:[e-mail] as early as possible. Positions may close on the listed deadline or, if posted as continuous, may close without prior notice.

E-Verify Information

This organization participates in E-Verify. For more information, visit http://www.e-verify.gov

Leave Information

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html