Administrative Assistant

Colorado Early Colleges; Fort Collins (CO); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Colorado Early Colleges seeks an Administrative Assistant to support the Head of School and Academic Dean with confidential tasks and calendar management. The role involves organizing meetings, travel, and events, and coordinating communications with students, parents, and staff.

You will work independently and as part of a team on projects, ensuring timely professional communication and proactive problem solving within a dynamic school environment.

Qualifications

• Associate or bachelor’s degree preferred.
• College level coursework in business, word processing, and office procedures preferred.
• All offers conditional upon successful background check and references.
• IRCA compliance: must verify legal right to work in the United States within 72 hours after employment.
• Colorado Early Colleges is an equal opportunity employer.

Responsibilities

• Assists with a wide variety of complex and confidential administrative tasks.
• Maintains appointment schedules for HOS/Academic Dean and organizes meetings, travel, and conferences.
• Acts as project manager for special projects as requested by HOS/Academic Dean.
• Welcomes external callers and visitors and coordinates with internal staff at all levels.
• Plans and schedules department events and maintains the department calendar.
• Performs in a team environment and handles multiple tasks under deadlines.

Skills

Word processing

Office procedures

Education

Associate degree preferred

Bachelor’s degree preferred

College level coursework in business

College level coursework in word processing

College level coursework in office procedures

Job description

Education Level0000## Description**Anticipated start date is October 12, 2026****Position Purpose**The Administrative Assistant works under the supervision of the Head of School (HOS)/Academic Dean and is responsible for assisting with a wide variety of complex and confidential administrative tasks.**Job Duties*** Upholds CECs beliefs found on the CEC website.* Ensures that the HOS/Academic Dean are well informed of commitments, responsibilities, and other matters that require attention. Prioritizes conflicting needs and handles matters proactively and with timely professional communication with all relevant stakeholders. Organizes and prioritizes large volumes of information and calls.* Maintains appointment schedules for both HOS/Academic Dean, and organizes complex activities such as meetings, travel, telecommunications, and conferences.* Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the HOS/Academic Dean. Uses initiative and judgement to anticipate potential challenges and provide solutions.* Able to work under demanding deadlines and has the capability to multi-task in an active environment.* Professionally welcomes a diverse group of important external callers and visitors, as well as internal staff at all levels of the organization.* Writes, edits, collates, and distributes school information to students, parents/guardians, and staff.* Assists in planning and scheduling department events and activities, and maintaining calendar of department events* Attends related meetings as requested by the HOS/Academic Dean.* Participates in professional development as requested by the HOS/Academic Dean.* Other duties as assigned.## Qualifications**Qualifications*** Associate or bachelors degree preferred.* College level course work in business, word processing, and office procedures preferred.**Conditions of Employment*** All offers of employment are conditional upon a successful background check and references.* As required by the Immigration Reform and Control Act (IRCA), the selected applicant must verify, within 72 hours of employment, his/her legal right to be employed in the United States.*Colorado Early Colleges is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard disability, race, creed, color, sex, sexual orientation, gender identity, gender expression, national origin, marital status, religion, ancestry, or need for special education services.*\\*Please note that we may begin reviewing applications and make hiring decisions prior to the application deadline. Interested candidates are encouraged to apply as soon as possible.