Administrative Assistant

Major Tool; Westfield (MA); On-site; USD 38,000 - 42,000; Full time

Job summary

Advance Mfg is seeking an Administrative Assistant to support daily office operations in Westfield, MA. The role requires in-person collaboration and a high level of organization, with proficiency in Microsoft Office and strong communication skills.

Key duties include handling correspondence, data entry, filing, report preparation, and maintaining an orderly office environment. Monday to Friday, standard daytime hours; no remote work available.

Qualifications

• Requires high school diploma or equivalent.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and communication skills.
• Ability to manage multiple tasks and work independently.

Responsibilities

• Perform general administrative and clerical support duties.
• Operate a typewriter for specific tasks as required (training will be provided).
• Manage correspondence, emails, and document preparation.
• Assist with data entry, filing, recordkeeping, and report creation.
• Prepare and edit documents using Microsoft Office (Word, Excel, Outlook).
• Provide support to office staff and management as needed.
• Maintain a professional and organized office environment.

Skills

Microsoft Office proficiency

Organizational skills

Communication skills

Multitasking

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Administration Full Time Westfield, MA, US

3 days ago Requisition ID: 2703

Position Title: Administrative Assistant

Position Summary:Advance Mfg is seeking an experienced Administrative Assistant to support daily office operations. The ideal candidate will have the ability to multi-task, prior office experience, strong organizational skills, and proficiency in Microsoft Office applications. This is a full-time role that requires daily in-person collaboration; remote and hybrid schedules are not available.

Reports To: Office Manager

Schedule: Monday - Friday, 8 AM - 4:30 PM or 7:30 AM - 4 PM.

Location: Westfield, MA

Duties:

• Perform general administrative and clerical support duties
• Operate a typewriter for specific tasks as required (training will be provided)
• Manage correspondence, emails, and document preparation
• Assist with data entry, filing, recordkeeping, and report creation
• Prepare and edit documents using Microsoft Office (Word, Excel, Outlook)
• Provide support to office staff and management as needed
• Maintain a professional and organized office environment

Qualifications & Requirements:

Education Experience - Required High school diploma or equivalent.

Qualifications -

• Previous experience as a receptionist, front desk, office or administrative role required. Experience in manufacturing environment preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and work independently
• Reliable, professional, and able to maintain confidentiality