Office Manager

Weaver-Popcorn-Bulk,-LL; Malden (MO); On-site; USD 22,000 - 25,000; Full time

Job summary

Weaver-Popcorn-Bulk,-LL is seeking an Office Manager to oversee daily administrative and office operations at our Malden, MO facility. The role supports plant leadership by coordinating procedures, maintaining records, and ensuring efficient cross-department communication in a fast-paced manufacturing environment.

The ideal candidate will be highly organized, detail-oriented, with 3+ years in office management in manufacturing, and proficient in Microsoft Office.

Qualifications

• Associate’s degree or equivalent experience preferred.
• 3+ years of office management or administrative experience, preferably in a manufacturing environment.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with ERP systems or manufacturing software preferred.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Manage day-to-day office operations and administrative functions for the facility.
• Support plant leadership with scheduling, reporting, correspondence, and document management.
• Coordinate office supplies, vendor services, and facility administrative needs.
• Assist Production Manager with payroll timekeeping and HR-related administrative tasks.
• Serve as a point of contact for visitors, customers, vendors, and employees.
• Coordinate meetings, travel arrangements, and company events as needed.
• Support purchasing and invoice processing activities in partnership with accounting and procurement teams.
• Assist with safety documentation and training records.
• Help improve administrative processes and support continuous improvement initiatives.

Skills

Office management

Administrative support

Communication

Confidentiality

Detail oriented

Education

Associate’s degree or equivalent experience

Tools

ERP systems

Manufacturing software

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Manager

3 days ago Requisition ID: 1019

Salary Range: $22.00 To $25.00 Annually

Job Summary

The Office Manager is responsible for overseeing the daily administrative and office operations of our Malden, MO facility. This role supports plant leadership by managing office procedures, coordinating administrative functions, maintaining records, and ensuring efficient communication between departments. The ideal candidate is highly organized, detail-oriented, and capable of working in a fast-paced manufacturing environment.

Key Responsibilities

• Manage day-to-day office operations and administrative functions for the facility
• Support plant leadership with scheduling, reporting, correspondence, and document management
• Coordinate office supplies, vendor services, and facility administrative needs
• Assist Production Manager with payroll timekeeping and HR-related administrative tasks
• Serve as a point of contact for visitors, customers, vendors, and employees
• Coordinate meetings, travel arrangements, and company events as needed
• Support purchasing and invoice processing activities in partnership with accounting and procurement teams
• Assist with safety documentation and training records
• Help improve administrative processes and support continuous improvement initiatives

Qualifications

• Associate’s degree or equivalent experience preferred
• 3+ years of office management or administrative experience, preferably in a manufacturing environment
• Strong organizational and multitasking abilities
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook
• Experience with ERP systems or manufacturing software preferred
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Strong attention to detail and problem-solving skills

Preferred Skills

• Knowledge of manufacturing operations and terminology
• Ability to work independently and manage competing priorities
• Customer-service mindset with a collaborative approach
• Full-time, onsite position in a manufacturing facility
• Fast-paced environment with regular interaction across production, operations, and corporate teams
• Standard office setting within a plant environment