Administrative Assistant

Essentia Health; West View Court (MN); On-site; USD 25,000 - 37,000; Part time

Job summary

Essentia Health Fosston Hospital is seeking an Administrative Operations Associate to perform a wide variety of administrative and customer service duties. Responsibilities include preparing projects and presentations, typing policies and documents, scheduling meetings, coordinating travel, handling reimbursements, managing Outlook calendars and emails, directing visitors, and maintaining records.

No education required; two years of office experience preferred.

Qualifications

• Two years of experience in an office setting.
• No educational requirement.
• Excellent written and verbal communication skills.
• Strong scheduling/calendar management.
• Ability to multitask.

Responsibilities

• Prepare projects and presentations.
• Type correspondence, policies, flowcharts and other documents.
• Schedule meetings and coordinate travel arrangements.
• Process reimbursement requests and manage Outlook calendars and email.
• Take incoming calls and direct visitors.
• Order office supplies and maintain records; distribute mail.

Skills

Administrative experience

Scheduling

Multitasking

Professionalism

Customer service

Written communication

Verbal communication

Education

No educational requirement

Job description

Building Location:

Fosston Hospital

Department:

3048000 ADMINISTRATION - FS HOSP

Job Description:

This position will perform a wide variety of operational, administrative and customer service duties. Responsibilities may include but are not limited to: preparation of projects and presentations; typing correspondence, policies, flowcharts and other documents; scheduling of meetings; coordination of travel arrangements; completion of reimbursement requests; management of Outlook schedules and email as needed; taking incoming calls and directing visitors; ordering office supplies, and maintaining and updating records; distribution of mail and other duties as assigned.

Education Qualifications:

Required Experience:

• 2 years of experience in an office setting

Required Education:

• No educational requirement

You might be a good fit if you...

• Have prior experience in an administrative setting
• Have prior experience with scheduling and calendar management
• Have a strong ability to multitask and prioritize
• Have a high level of professionalism
• Have exceptional customer service skills
• Have excellent written and verbal communication skills

Why this role?

• Enjoy a flexible day-shift schedule that supports work-life balance while remaining benefits-eligible.
• Choose the schedule that works best for you: four 8-hour days or five shorter days.
• Base hours are 8:00 a.m. - 4:30 p.m., with flexibility to start earlier or later based on your needs.
• Join a collaborative team of skilled and dedicated healthcare professionals.
• Build your administrative experience in a healthcare setting with meaningful opportunities for growth.

Licensure/CertificationQualifications:

No certification/licensure required.

FTE:

0.8

Possible Remote/Hybrid Option:

Shift Rotation:

Day Rotation (United States of America)

Shift Start Time:

Shift End Time:

Weekends:

Holidays:

No

Call Obligation:

Union:

Compensation Range:

$18.16 - $27.24

Employee Benefits at Essentia Health:

At Essentia Health, we’re committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at [phone].