Administrative Assistant

Ultimate Staffing; West Palm Beach (FL); On-site; USD 10,000 - 60,000; Full time

Job summary

A dynamic home health agency in West Palm Beach is looking for a reliable Administrative Assistant. This position will require juggling multiple priorities while maintaining a professional demeanor, particularly in communication with clients. The role starts as a temporary assignment with potential for a contractor position.

Qualifications

• Reliable and adaptable professional demeanor.
• Self-motivated and detail-oriented.
• Experience in healthcare is a plus.

Responsibilities

• Answer and direct incoming phone calls professionally.
• Perform general administrative tasks including data entry.
• Support scheduling and manage caregiver credentials.

Skills

Communication

Organization

Time Management

Tools

Matrix

Job description

3 days ago Be among the first 25 applicants

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $22.00/hr

Direct message the job poster from Ultimate Staffing

Business Solutions Manager at Ultimate Staffing

We are seeking a reliable, adaptable, and professional Administrative Assistant to join a small but dynamic home health agency team in West Palm Beach. This role is ideal for someone who thrives in a fast-paced, collaborative environment, can juggle multiple priorities with ease, and communicates clearly and effectively with both staff and clients.

Key Responsibilities:

We are seeking a reliable, adaptable, and professional Administrative Assistant to join a small but dynamic home health agency team in West Palm Beach. This role is ideal for someone who thrives in a fast-paced, collaborative environment, can juggle multiple priorities with ease, and communicates clearly and effectively with both staff and clients.

Key Responsibilities:

• Answer and direct incoming phone calls in a professional and courteous manner
• Perform general administrative tasks, including filing (paper-based), data entry, and document organization
• Monitor and manage email communications, printing and forwarding messages to the appropriate team members
• Track and update caregiver credentials and certifications, ensuring all records are up-to-date
• Collect and assist with timesheet submissions via email and follow up on missing or incomplete entries
• Support the scheduling team by reaching out regarding time discrepancies or caregiver availability
• Assist with the intake and application process for new hires, including scheduling interviews, communicating required documentation, and coordinating meetings with nursing staff
• Provide administrative support to the Office Manager on special projects and daily office needs
• Use internal software systems (Matrix) for data tracking and caregiver/client information management
• Contribute to overall office operations by wearing multiple hats and helping wherever needed
  
  

What We're Looking For:

• Personable and professional demeanor with strong communication skills
• Comfortable interacting with elderly clients and their families, including those who may be particular or direct in their communication style
• Adaptable, coachable, and not easily rattled - able to pivot priorities as needed throughout the day
• Self-motivated and detail-oriented; stays focused in an open office environment
• Able to work both independently and collaboratively as part of a small, tight-knit team
• Strong organizational and time management skills
• Comfortable working with technology, email systems, and software (experience with Matrix a plus)
• Interest or background in the healthcare, nursing, or home health field is a bonus

This position starts as a temporary assignment with the potential for transition to a 1099 contractor role.

If you're someone who can roll with the punches, wears many hats with ease, and wants to contribute meaningfully to a team that supports clients with dignity and care, we'd love to meet you.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Customer Service, and Health Care Provider

• Industries

  Hospitals and Health Care, Nursing Homes and Residential Care Facilities, and Services for the Elderly and Disabled

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