Administrative Assistant

Faw Casson CPAs; West Ocean City (MD); On-site; USD 32,000 - 42,000; Full time

Job summary

Faw Casson CPAs in Ocean City, MD, is seeking an Administrative Assistant to join our team. This role supports daily office operations, handles calls, schedules appointments, and prepares correspondence for internal and external clients.

The ideal candidate has strong MS Office skills, excellent communication, and outstanding organizational abilities, with a proactive approach to problem-solving. We offer a competitive salary, benefits, and a flexible work schedule.

Qualifications

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (Excel and PowerPoint).
• Excellent time management and prioritization.
• Attention to detail and problem-solving.
• Excellent written and verbal communication.
• Strong organizational and multitasking abilities.
• High School diploma; additional qualification as Administrative assistant or Secretary preferred.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings
• Write and distribute emails, memos, letters, faxes and forms
• Prepare regularly scheduled reports
• Maintain a filing system
• Update office policies and procedures
• Order office supplies and research suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Liaise with managers and senior admins to handle requests

Skills

Administrative experience

MS Office

Time management

Communication

Organization

Problem-solving

Multitasking

Attention to detail

Education

High School diploma

Tools

MS Office

Job description

Faw Casson’s Ocean City, Maryland office is hiring! We are seeking a detail-oriented and organized individual to join our team as an Administrative Assistant. Experience with Microsoft Office is a plus as well as experience in a professional office setting. We offer competitive salary and benefits commensurate with experience, a fantastic corporate culture, and a flexible work schedule.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus