Administrative Assistant

Viatris; Washington (District of Columbia); On-site; USD 37,000 - 73,000; Full time

Job summary

Viatris is seeking a detail-oriented administrative professional to support GRA leaders in Washington, DC. You will coordinate meetings, manage calendars, travel, expense reports, and assist with onboarding, recruitment, and IT requests.

The role requires 2–4 years of administrative experience, strong MS Office skills, and excellent communication. Expect 2–3 days/week in the DC office with a collaborative, fast-paced environment.

Qualifications

• 2–4 years of administrative experience; 3–4 years preferred.
• Proficient in Microsoft Office including Word, Excel, PowerPoint, Outlook and Teams.
• Strong written and verbal communication; interpersonal and time management skills.
• Ability to read general business documents and write routine reports.
• Occasional travel; 2–3 days per week in the Washington, DC office.
• English proficiency is required.

Responsibilities

• Serve as liaison and provide administrative support to GRA leaders and team.
• Coordinate meetings, conference calls and departmental meetings.
• Schedule staff appointments, screen emails, travel and expense reports.
• Maintain calendar/schedule and travel itineraries.
• Manage special projects as assigned.
• Prepare PowerPoint presentations with text and graphics.
• Record meeting notes and summaries.
• Handle confidential information including budgets and headcount.
• Support onboarding/offboarding, org charts and recruitment activities.
• Process IT requests for team members.
• Support pooled administrative services across GRA.

Skills

Microsoft Office

Administrative support

Communication

Time management

Interpersonal skills

English proficiency

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

PowerPoint

Excel

Outlook

Teams

Job description

Mylan Inc.

Viatris is a global healthcare company uniquely positioned to bridge the traditional divide between generics and brands, combining the best of both to more holistically address healthcare needs globally. With a mission to empower people worldwide to live healthier at every stage of life, we provide access at scale, currently supplying high-quality medicines to approximately 1 billion patients around the world annually and touching all of life's moments, from birth to the end of life, acute conditions to chronic diseases.

We have been included on number of award lists that demonstrate the impact we are making.

Every day, we rise to the challenge to make a difference and here’s how the role will make an impact:

• Serve as a liaison and provide administrative support to GRA leaders and subordinate team members.
• Coordinate meetings, conference calls and departmental meetings.
• Perform routine administrative duties including but not limited to scheduling of staff appointments for proofreading, screening e-mails, sending emails on LT member’s behalf, document generation, booking of travel and preparation of expense reports.
• Coordinate and maintain calendar/schedule and travel itineraries.
• Coordinate and manage special projects as assigned.
• Prepare simple to detailed presentations, to include creation of supporting text and insertion/creation of graphics utilizing Microsoft PowerPoint.
• Record meeting notes and prepare summaries of meetings.
• Routinely handle confidential and time-sensitive information, including budgets and headcount.
• Support colleague and contractor on-boarding and off boarding, maintain organizational charts, and provide support for recruitment activities.
• Manage IT requests for team members.
• Supports other GRA administrative personnel to provide pooled services.

The minimum qualifications for this role are:

• High school diploma/GED required. Associate or bachelor’s degree preferred. Minimum of 2 years demonstrated administrative experience; however, 3-4 years of administrative experience preferred. A combination of experience and/or education will be taken into consideration.
• Working knowledge of Microsoft Office including Word, Excel, Power Point, Outlook and Teams is required.
• Must possess advanced administrative skills, excellent written and verbal communication skills, interpersonal and time management skills. Must have a strong work ethic and consensus gathering skills. Must possess strong computer skills.
• Ability to read and interpret general business documents. Ability to write routine reports and general business correspondence. Ability to work with peers and communicate basic concepts.
• Ability to add, subtract, multiply, and divide.
• Typically sitting at a desk or table. Intermittently sitting, standing, walking, and/or stooping. Light lifting requirements. Periodic travel may be required.
• 2-3 days per week in the Washington, DC office
• Normal office situation
• Proficiency in speaking, comprehending, reading and writing English is required.

Exact compensation may vary based on skills, experience, and location. The salary range for this position is $37,000 - $73,000.

At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others.

Viatris is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, gender expression, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.