Administrative Assistant

LCJ Logistics and Management, LLC; Washington; On-site; USD 40,000 - 55,000; Full time

Job summary

LCJ Logistics & Management LLC is seeking an Administrative Assistant to support its client in Washington, D.C. The role covers a broad range of clerical duties, including travel arrangements, budget tracking, and payroll records, with opportunities to lead training and oversee program-related meetings.

The position requires strong organization, independent work capability, and the ability to produce reports and maintain records. This is a full-time, contract opportunity in the Washington, D.C.

Qualifications

• Minimum of 4 years of diversified clerical and administrative duties.
• Experience using Word, Excel and PowerPoint.
• Supports program manager with admin tasks, budgets, travel, payroll and filing.
• Works independently or in a team on assignments.

Responsibilities

• Coordinate internal administrative functions relative to the contract.
• Facilitate workshops, webinars, oversight events and related meetings.
• Lead compliance training sessions for single or multiple recipients.
• Prepare and manage correspondence; maintain calendars and logs.

Skills

Organization

Communication

Time management

Teamwork

Tools

Word

Excel

PowerPoint

Job description

LCJ Logistics & Management LLC is seeking an Administrative Assistant to support its client in Washington, D.C.

Job Responsibilities Include, But Are Not Limited To:

• Responsible for coordinating internal administrative functions relative to the contract
• Facilitating grantee workshops, webinars, oversight events, and other Program Oversight-related meetings
• Lead compliance training sessions (including workshops) for single or multiple recipients

Educational requirements: N/A

Required Experience And Expertise:

• Minimum of 4-years of diversified clerical, administrative, and general office duties. This position requires experience using automation tools such as Word, Excel and PowerPoint.
• Provides administrative technical and clerical tasks in support of a program manager who will be assigned.
• Provides a broad range of administrative support, which includes budget/financial tracking, travel arrangements, payroll records, purchasing, security processing, correspondence control/filing, time/attendance administration, and telephone support.
• Works independently or as a team member on a special assignment.
• Prepares a variety of reports, composing and/or editing data submitted by functional personnel.
• Prepares and manages correspondence; maintain calendars
• Uses a variety of automated systems to track expenditures, correspondence, travel documents, budget and payroll information.
• Makes travel arrangements using LCJ's guidelines and the limits of the contract and per diem restrictions.
• Assists with the preparation of travel for contract traveling members. Maintains records of itineraries while they are in a travel status. Prepares and /or assist travelers with travel vouchers upon their return. Assures travel vouchers are prepared and finalized in accordance with established policies.
• Maintains a suspense log or urgent contract action items requiring reports are met and submitted within the designated time frames.

Job Types: Full-time, Contract

COVID-19 Considerations:

LCJ Logistics & Management, LLC employees safety & health are of utmost concern. LCJ Logistics will provide the proper PPE including gloves, masks, and hand sanitizer.