Administrative Assistant

Hawthorne Lane; Washington (District of Columbia); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Full benefits package

Job summary

Hawthorne Lane is seeking an Administrative Assistant to support programs, membership, events, and daily operations for a mission-driven nonprofit. You will work closely with a small team, manage databases, coordinate meetings, and assist across diverse initiatives in a fast-paced, collaborative environment.

Ideal candidates are highly organized, proactive, and polished, with strong written and verbal communication skills and comfort using Microsoft Office, Zoom, and database tools.

Qualifications

• Approximately three years of experience providing administrative support in an office environment.
• Experience supporting executives, teams, or nonprofits is a plus.
• Strong writing, editing, and interpersonal communication skills.
• Proficiency with Microsoft Office and collaboration tools.

Responsibilities

• Handle a variety of administrative tasks to keep the office organized and running smoothly.
• Serve as a resource for members and direct inquiries to the right person.
• Coordinate fundraising programs and events, including invites, registrations, and logistics.
• Schedule calendars, meetings, and materials for staff and leadership.
• Support special projects and outreach initiatives across the organization.
• Assist with communications and marketing efforts as needed.

Skills

Organizational skills

Professional communication

Collaborative

Excellent written communication

Polished professional demeanor

Tools

Microsoft Office

Zoom

SurveyMonkey

Database management

Email marketing platforms

Job description

As the Administrative Assistant for this mission-driven international nonprofit, you will play a key role in supporting the organization’s programs, membership, events, and day-to-day operations. Working closely with a small, collaborative team, you will serve as a primary point of contact for members, coordinate events and meetings, maintain databases and systems, and provide hands‑on support across a variety of initiatives. This is a dynamic role ideal for someone who is highly organized, proactive, polished, and enjoys wearing multiple hats in a close‑knit environment.

Key Responsibilities:

• Handle a variety of administrative tasks that keep the office organized and running efficiently, including database updates, reporting, correspondence, and general office coordination.
• Serve as a resource for members, addressing questions and requests and ensuring inquiries are directed to the appropriate person or resolved in a timely manner.
• Help coordinate fundraising programs and events, including invitations and communications, attendee registration, logistics, and follow‑up.
• Coordinate calendars, meeting logistics, materials, and other details for staff and organizational leadership.
• Contribute to special projects and initiatives across the organization, providing hands‑on support wherever needed.
• Assist with organizational communications, marketing efforts, and other projects that support the team’s programs and outreach.
• Take on additional administrative responsibilities as needed, adapting to the evolving needs of a small and collaborative office.

Why You’ll Love Working Here:

• Join a mission-driven international nonprofit with a long history of humanitarian work and a strong commitment to its global community.
• Work closely with a small, collaborative team where your ideas and contributions can directly shape programs and initiatives.
• Full‑time employees receive 100% employer-paid medical, dental, and vision insurance, along with paid time off and federal holidays.

What We’re Looking For:

• Experienced. You have approximately three years of experience providing administrative support in an office environment, ideally supporting an executive, team, nonprofit, association, or similar organization.
• People-focused. You are polished, professional, responsive, and comfortable interacting with members, leadership, and visitors.
• A strong communicator. You have excellent writing, editing, and interpersonal communication skills and know how to exercise diplomacy and discretion.
• Tech-comfortable. You are proficient with Microsoft Office, and have experience with tools such as Zoom, email marketing platforms, database management, SurveyMonkey, or similar systems.
• Creative and adaptable. You enjoy working in an evolving environment, bringing new ideas to the table, and taking on a variety of responsibilities.
• Collaborative. You work well independently but also enjoy being part of a small, friendly team.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.