Administrative Assistant

MedStar Health’s Washington Hospital Center; Washington (District of Columbia); On-site; USD 28,000 - 50,000; Full time

Job summary

MedStar Health’s Washington Hospital Center is seeking an experienced Administrative Assistant to support the Maternal Fetal Medicine team. You will provide administrative support to department leaders and physicians, helping daily operations run smoothly in a collaborative healthcare environment.

The role emphasizes proactive communication, priority management, and professional service to patients and staff. Strong Microsoft Office skills and office experience in healthcare are essential.

Qualifications

• High school diploma or GED required; associate degree or coursework preferred.
• 2+ years of clerical/office experience, preferably in healthcare supporting leaders.
• Transcription and typing skills demonstrated.
• Proficiency with word processing, spreadsheets, and presentation software on Windows.
• Strong verbal and written communication and customer service skills.
• Excellent telephone etiquette and interpersonal abilities.

Responsibilities

• Provide comprehensive admin support to department leadership and physicians (calendars, scheduling, staff calendars).
• Coordinate meetings/events: reserve space, arrange virtual access, prepare agendas/minutes, follow up on actions.
• Prepare professional documents and maintain accurate filing/records.
• Answer calls, route inquiries, and maintain courteous patient/provider service.
• Enter data, compile financial/statistical info, coordinate travel and expenses, order supplies.
• Assist with special projects and participate in meetings, outreach, and quality improvement.

Skills

Transcription

Typing

Customer service

Verbal communication

Telephone etiquette

Data entry

Education

High school diploma or GED

Associate degree or relevant coursework preferred

Tools

Microsoft Office

Job description

About the Job

Summary of Position: MedStar Medical Group is seeking an organized, resourceful, and service-oriented Administrative Assistant to support our Maternal Fetal Medicine team at MedStar Georgetown University Hospital. In this important role, you will provide administrative support to department leaders and physicians, helping ensure that daily operations run smoothly and efficiently. The ideal candidate is a proactive professional who communicates effectively, manages competing priorities with ease, and enjoys contributing to a collaborative healthcare environment.

Primary Duties and Responsibilities

• Provide comprehensive administrative and clerical support to department leadership and physicians, including managing calendars, scheduling appointments, maintaining staff schedules, distributing mail, and assisting with licensing and credentialing activities.
• Coordinate meetings and events by reserving space, arranging virtual access and refreshments, preparing agendas and materials, recording minutes, and following up on action items.
• Prepare and manage professional correspondence, presentations, memoranda, policies, forms, reports, and other departmental documents while maintaining accurate filing and recordkeeping systems.
• Answer and route telephone calls, respond to routine inquiries, and provide courteous, professional service to patients, staff, providers, and other callers.
• Support departmental operations by entering data, compiling financial or statistical information, coordinating travel and expense reimbursements, and ordering supplies within established guidelines.
• Assist with special projects, provide backup support to office colleagues, and participate in departmental meetings, outreach initiatives, and quality and service-improvement efforts.

Minimal Qualifications

• High school diploma, GED, or equivalent required. Business coursework, administrative or secretarial training, or an associate degree is preferred. An appropriate combination of education, training, and experience will also be considered.
• 2+ years clerical/office experience preferably in a healthcare setting supporting a leader/administrative function is required.
• Transcription and typing skills.
• Demonstrated proficiency in the use of word processing spreadsheet and presentation software applications in a Windows environment.
• High level of professional verbal and written communication skills.
• Excellent interpersonal communication and customer service skills and good telephone etiquette.

This position has a hiring range of USD $20.57 - USD $36.27 /Hr.