Administrative Coordinator (GYN/OB)

The Johns Hopkins University; Baltimore (MD); On-site; USD 49,000 - 59,000; Full time

Job summary

The Johns Hopkins University is looking for an Administrative Coordinator in the Reproductive Science and Women's Health department.

This full-time role involves coordinating daily office activities, managing calendars, preparing meeting materials, and addressing administrative issues efficiently. Candidates should have a high school diploma and two years of related experience, with strong proficiency in Microsoft Office programs.

The position offers a salary range of $18.30 - $33.90 hourly based on experience and a typical work schedule of Monday to Friday, 9 AM to 5 PM.

Qualifications

• Two years of related administrative experience.
• Proficiency in Microsoft Office is required.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Organize daily activities of the office.
• Manage calendars and schedule meetings.
• Prepare meeting materials and draft minutes.
• Coordinate office services and resolve issues.
• Assist in financial tasks like expense reports.

Skills

Microsoft Office proficiency

Calendar Management

Event Coordination

Financial Administration

Meeting Coordination

Oral and Written Communications

Organizational Skills

Report Writing

Education

High school diploma or graduation equivalent

Two years of related experience

Job description

The department of Reproductive Science and Women's Health is seeking an Administrative Coordinator.

The Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials, e.g. draft agenda, collect relevant information and provide staff support for meetings. Record and draft meeting minutes, monitor and follow up on action items.
• Coordinate and provide various general office services, e.g. payroll, purchasing, records control, office moves, renovations, repairs and maintenance.
• May serve as the liaison or contact with internal and external service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures, e.g. record keeping systems, forms control, office layout, workflow requirements.
• Develop and recommend administrative processes, procedures to assure efficiency in general office operations interpret and communicate operating policies.
• Develop and compile reports.
• Assist with the preparation of presentations.
• Assist with planning special events, functions, including workshops, conferences, etc.
• Perform non routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and or temporary office support, as needed.
• Coordinate preparation, set up and logistics for events, functions.
• Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Two years of related experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Technical Qualifications & Specialized Certifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills & Expected Level Of Proficiency

• Calendar Management - Intermediate
• Electronic Office Tools - Intermediate
• Event Coordination - Intermediate
• Financial Administration - Intermediate
• Meeting Coordination - Intermediate
• Office Procedures - Intermediate
• Oral and Written Communications - Intermediate
• Organizational Skills - Intermediate
• Report Writing - Intermediate

Classified Title: Administrative Coordinator

Role/Level/Range: ATO 37.5/02/OE

Starting Salary Range: $18.30 - $33.90 HRLY ($54,080 Targeted; Commensurate w/experience)

Employee group: Full Time

Schedule: Mon-Fri, 9am-5pm

FLSA Status: Non-Exempt

Location: School of Medicine Campus

Department name: Reproductive Science and Women's Health

Personnel area: School of Medicine