Administrative Assistant

Casey & Company; Washington; On-site; USD 35,000 - 45,000; Full time

Job summary

A leading landscaping company located in Washington seeks a motivated Administrative Assistant to provide essential support to their team. The role involves managing office activities, scheduling, and customer communications, requiring strong organizational and multitasking skills. Candidates must have at least a high school diploma and 1 year of experience in an administrative role. Proficiency in Microsoft Office Suite is essential. Join a company committed to quality in landscape design and create beautiful outdoor spaces with us.

Qualifications

• 1+ year of experience in an administrative or clerical role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.

Responsibilities

• Respond to client inquiries via phone and email, providing excellent customer service.
• Manage scheduling for meetings, appointments, and office events.
• Maintain office records, filing systems, and inventory of office supplies.

Skills

Organizational skills

Communication skills

Time-management

Proficiency in Microsoft Office Suite

Education

High school diploma or GED

Job description

Washington, United States | Posted on 12/04/2024

Casey & Company Interiors & Fine Gardens is a leading name in the landscaping industry, renowned for our commitment to quality, innovation, and sustainable design. We specialize in creating exceptional outdoor spaces that enhance the beauty and functionality of both residential and commercial properties. Do you enjoy building things? Do you like nature? Enjoy working outside? We are looking for motivated, skilled individuals to join our growing team.

Job Description

The Administrative Assistant provides essential support to the Casey & Company team, coordinating office activities and streamlining operations. This role assists with general administrative tasks, customer communications, scheduling, and record-keeping. The ideal candidate will have strong organizational skills and the ability to multitask effectively in a fast-paced environment.

Essential Functions

• Respond to client inquiries via phone and email, providing excellent customer service.
• Manage scheduling for meetings, appointments, and office events.
• Maintain office records, filing systems, and inventory of office supplies.
• Prepare and process documents, reports, and presentations as needed.
• Assist with basic accounting tasks such as invoicing and expense tracking.
• Coordinate and support team communications and workflow.
• Ensure the office is clean, organized, and professional.
• Perform miscellaneous job-related duties as assigned.

Requirements

• High school diploma or GED; at least 1 year of experience in an administrative or clerical role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to work independently and complete daily activities according to a schedule.
• Knowledge of basic bookkeeping practices is a plus.
• Ability to handle confidential information with integrity.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this position, the employee is regularly required to talk, hear, and use hands and fingers to handle office tools and equipment. The employee may occasionally be required to stand, walk, reach, and lift or carry office supplies weighing up to 25 pounds. The noise level in the work environment is generally low.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to accommodate individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.