Administrative Assistant

Associa; Washington (District of Columbia); On-site; USD 28,000 - 36,000; Full time

Job summary

Associa in Washington DC is seeking an Administrative Assistant to support our condominium community. The role involves general office duties, customer service, document management, and coordinating with homeowners and board members under moderate supervision.

You will handle mail, invoicing review, prepare board packages, and assist community managers with monthly communications. Proficiency in Word, Excel, and Outlook is required along with strong attention to detail.

Qualifications

• High School Diploma or GED Required.
• 1+ year of office, clerical, or administrative experience.
• Excellent communication skills, written and spoken.
• Ability to manage multiple projects simultaniously, prioritize tasks, and maintain deadlines.
• Proactive, attention to detail, takes the initiative.
• Well versed in Microsoft Suite (Word, Excel, Outlook).

Responsibilities

• Update and file association documents for Community Managers. Arrange for delivery and pick up of documents from storage when necessary.
• Update homeowner and association information in C3 and shared files.
• Process and distribute incoming and outgoing mail for the office and Associations.
• Process print jobs, scanning and faxing as general office support when needed
• Organizes and prepares correspondence relating to association business.
• Receives and responds to incoming calls from homeowners, Board members and vendors.
• Follow through on various requests.
• Reviews invoices for completeness/accuracy of charges and prepare payable vouchers formanager’s approval if not completed by Telephone Operator.
• Prepares and assists community managers with monthly board packages and inhouse mailings.
• Relieves concierge/reception on an as needed basis.
• Other duties as requested.

Skills

Communication skills

Multitasking

Prioritization

Attention to detail

Customer service

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Outlook

Job description

Washington, District Of Columbia, United States

Location

Washington , District Of Columbia , United States

Job Description

CMC, as Associa company, is hiring an Administrative Assistant to support its condominium community in Washington DC.

The Administrative Assistant supports and assists general office activities and projectswith administrative tasks. Provides customer service support. Under moderate supervision,work may involve contact with homeowners and board members.

Essential Duties and Responsibilities

• Update and file association documents for Community Managers. Arrange for delivery andpick up of documents from storage when necessary.
• Update homeowner and association information in C3 and shared files.
• Process and distribute incoming and outgoing mail for the office and Associations.
• Process print jobs, scanning and faxing as general office support when needed
• Organizes and prepares correspondence relating to association business.
• Receives and responds to incoming calls from homeowners, Board members and vendors.
• Follow through on various requests.
• Reviews invoices for completeness/accuracy of charges and prepare payable vouchers formanager’s approval if not completed by Telephone Operator.
• Prepares and assists community managers with monthly board packages and inhouse mailings.
• Relieves concierge/reception on an as needed basis.
• Other duties as requested.

Hourly pay rate: $20-$26.

Requirements

• High School Diploma or GED Required.
• 1+ year of office, clerical, or administrative experience.
• Excellent communication skills, written and spokena,
• Ability to manage multiple projects simultaniously, prioritize tasks, and maintain deadlines.
• Proactive, attention to detail, takes the initiative.
• Well versed in Microsoft Suite (Word, Excel, Outlook).

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Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

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