Administrative Assistant

Jobot; Warren (OH); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Benefits package

Medical benefits

Generous PTO

Professional development

Collaborative team

Job summary

Jobot is hosting an Administrative Assistant position in Warren, Ohio, offering a 4-day work week and onsite 36 hours Tuesday through Friday. The role supports program operations, grant administration, community initiatives, and organizational effectiveness.

The ideal candidate will have a Bachelor's degree or equivalent, 3+ years in project coordination or grants administration, and strong organizational, communication, and analytical skills. Competitive pay with benefits is provided.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3+ years of project coordination, program administration, operations, nonprofit, or grants administration experience.
• Strong organizational and project management skills.
• Experience managing multiple priorities and deadlines simultaneously.
• Exceptional written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• High attention to detail and accuracy.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Support the full lifecycle of grantmaking programs from application through evaluation.
• Maintain grant documentation and records.
• Assist with due diligence activities and organizational reviews.
• Track grant timelines, deliverables, and reporting requirements.
• Coordinate communications with nonprofit partners and stakeholders.
• Support process improvement initiatives across programs.
• Coordinate meetings, agendas, materials, and follow-up action items.
• Maintain electronic and physical records.
• Prepare and organize documentation for audits and compliance reviews.
• Assist with office operations and administrative functions.
• Support cross-functional projects and organizational initiatives.
• Maintain accuracy within grants management and reporting systems.
• Generate reports and analyze program data.
• Assist with survey administration and data collection efforts.
• Monitor performance metrics and outcomes.
• Support data-driven decision-making and continuous improvement.
• Conduct research related to community initiatives and program opportunities.
• Support stakeholder engagement activities.
• Assist in preparing presentations, reports, and communications.
• Collaborate with internal and external partners on strategic projects.

Skills

Project coordination

Organizational skills

Communication

Analytical thinking

Detail oriented

Discretion

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Microsoft Office

Google Workspace

Project management software

Grants management systems

Job description

Administrative Assistant / 4 Day work week & culture!!

Jobot Job is hosted by: Jillian Morgan

Salary: $22 - $25 per hour

A bit about us:

We are a mission-driven organization dedicated to strengthening communities through strategic investments, partnerships, and capacity-building initiatives. Our work focuses on creating equitable opportunities, supporting nonprofit organizations, and driving meaningful community impact.

By combining grantmaking, data-informed decision-making, stakeholder engagement, and operational excellence, we collaborate with community leaders, nonprofits, and residents to advance long-term positive change.

This is a fully onsite position, working 36 hours/week, Tuesday-Friday!

Why join us?

• Competitive compensation and comprehensive benefits package
• Medical, dental, vision, and retirement benefits
• Generous paid time off
• Opportunity to work for a highly respected mission-driven organization
• Collaborative and supportive team environment
• Meaningful work that directly impacts communities
• Professional development and growth opportunities
• Exposure to grantmaking, nonprofit operations, community development, and strategic initiatives

Job Details

We are seeking a highly organized and detail-oriented Programs Associate to support program operations, grant administration, community initiatives, and organizational effectiveness.

This individual will serve as a key operational partner, helping manage grant processes, maintain data integrity, coordinate projects, support reporting efforts, and ensure efficient execution of programmatic initiatives.

The ideal candidate is proactive, resourceful, analytical, and thrives in a fast-paced environment where attention to detail and relationship-building are equally important.

Key Responsibilities

Program & Grant Administration

• Support the full lifecycle of grantmaking programs from application through evaluation
• Maintain grant documentation and records
• Assist with due diligence activities and organizational reviews
• Track grant timelines, deliverables, and reporting requirements
• Coordinate communications with nonprofit partners and stakeholders
• Support process improvement initiatives across programs

Operations & Administrative Support

• Coordinate meetings, agendas, materials, and follow-up action items
• Maintain electronic and physical records
• Prepare and organize documentation for audits and compliance reviews
• Assist with office operations and administrative functions
• Support cross-functional projects and organizational initiatives

Data & Reporting

• Maintain accuracy within grants management and reporting systems
• Generate reports and analyze program data
• Assist with survey administration and data collection efforts
• Monitor performance metrics and outcomes
• Support data-driven decision-making and continuous improvement

Research & Community Engagement

• Conduct research related to community initiatives and program opportunities
• Support stakeholder engagement activities
• Assist in preparing presentations, reports, and communications
• Collaborate with internal and external partners on strategic projects

Qualifications

• Bachelor's degree or equivalent combination of education and experience
• 3+ years of project coordination, program administration, operations, executive support, nonprofit, foundation, or grants administration experience
• Strong organizational and project management skills
• Experience managing multiple priorities and deadlines simultaneously
• Exceptional written and verbal communication skills
• Strong analytical and problem-solving abilities
• High attention to detail and accuracy
• Ability to handle confidential information with professionalism and discretion

Preferred Experience

• Nonprofit, foundation, philanthropy, or grantmaking experience
• Executive administrative support experience
• Data reporting and analysis
• Community engagement initiatives
• Grants management platforms
• Survey and reporting tools

Technical Skills

• Microsoft Office Suite (Excel, Outlook, Word)
• Google Workspace
• Project management software
• Data reporting tools
• Grants management systems
• Virtual meeting platforms

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.