Grant Program Coordinator - ORR/ACF

JBS International, Inc.; San Mateo, Northern (CA, KY); Hybrid; USD 65,000 - 100,000; Full time

Benefits offered by this job

Health insurance

401(k) options including JBS employer/

Tuition assistance

Employee recognition program

Job summary

JBS International, Inc. seeks a Grants Administrator I to support administration, performance monitoring, compliance oversight, and continuous improvement of federal discretionary grant programs.

You will coordinate grant processes, maintain records and schedules, review recipient performance, and prepare reports and recommendations. The role interfaces with federal staff, grant recipients, subject matter experts, and internal teams to ensure timely completion of grant requirements and quality

Qualifications

• Bachelor's degree in Public Administration, Public Health, Business Administration, Public Policy, Social Sciences, Human Services, or a closely related field.
• Minimum 2 years of experience in grants management, grant administration, program administration, performance monitoring, technical assistance, federal consulting, project coordination, or a related field.
• Experience coordinating grant or program activities involving multiple stakeholders, deadlines, and competing priorities.
• Experience developing reports, presentations, dashboards, and executive briefings.
• Experience facilitating meetings and managing grant administration or program workflows.

Responsibilities

• Supports the full grant lifecycle, including pre-award, award, post-award, and closeout activities.
• Develops and reviews funding opportunity announcements, award documents, grant guidance, and supporting materials.
• Coordinates grant review panels, reviewer activities, scoring processes, and award recommendations.
• Prepares decision packages, approval documents, and other grant administration records.
• Maintains grant schedules, tracking tools, and document repositories to ensure timely completion of milestones and deliverables.
• Develops work plans, implementation schedules, dashboards, status reports, and review calendars.
• Coordinates activities among federal staff, recipients, reviewers, technical assistance providers, and project teams.
• Facilitates meetings, review panels, working sessions, and client briefings.
• Tracks milestones, deliverables, risks, issues, decisions, and action items.
• Supports quality assurance, process improvement, and effective execution of grant administration activities.
• Identifies and monitors program, compliance, financial, and performance risks.

Skills

Grants management

Project coordination

Stakeholder management

Communication

Education

Bachelor's degree

Master's degree (preferred)

Tools

MS Office 365

Smartsheet

Monday.com

Jira

MS Project

Planner

Job description

As a JBS employee, you’ll feel good about the work you do here. That’s because you’ll be contributing to the mission of creating positive, sustainable change in health care, social services, education, and society.

You’ll also feel well supported. We offer competitive compensation and benefits packages, recognition of your contributions, and policies to encourage a healthy work-life balance.

Just as importantly, you’ll be secure in the knowledge that working here means more than taking on a particular job—it’s a means of moving forward in your career. We’ll provide you with educational opportunities, offer mentorship and training, and give you plenty of opportunity to apply and refine your skills. Our large array of contracts with major public-sector agencies and organizations provides opportunities for advancement, new learning, and variety.

Our values are at the core of everything we do, with you and for you.

Determination

JBS is driven. We commit to finding best-fit solutions. We are direct and purposeful in action.

Integrity

JBS is principled. We hold ourselves and one another accountable for outcomes. We seek feedback for continuous improvement.

Passion

JBS is passionate. We individually and collectively strive toward what can be. We believe in the power of the communities and people we serve and in giving back to the world we live in.

Agility

JBS is agile. We embrace a world that is always changing and evolving. We anticipate and act to address emerging needs.

Teamwork

JBS is collaborative. We respect one another and value alternative perspectives. We share a unified sense of purpose.

At JBS every project touches the lives of real people. Learn more about how you can make an impact.

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Investing in Our Employees

In addition to providing meaningful work, JBS offers a competitive range of benefits.

Compensation and Retirement Contributions

• Competitive compensation
• 401(k) options including JBS contributions

Career Growth and Recognition

• Tuition assistance
• Professional membership reimbursement
• Employee recognition program
• Employee service awards

Health, Wellness, and Time Off

• Medical, dental, prescription, and vision care
• Paid time off
• Paid holidays
• Flexible work schedules and remote working opportunities
• Employee assistance program
• Life insurance
• Flexible spending accounts (health and dependent care)

JBS is an equal opportunity employer who makes decisions based solely on qualifications, merit, and business needs at the time. For more information, read our EEO Policy.

Some states have specific applicant/employee privacy laws, click on the following link for those states:

Posted 1 month ago

The Grants Administrator I supports the administration, performance monitoring, compliance oversight, and continuous improvement of federal discretionary grant programs. This role contributes to pre-award and post-award activities by coordinating grant processes, maintaining records and schedules, reviewing recipient performance, analyzing program and financial information, and preparing reports and recommendations. The Grants Administrator serves as a liaison among federal staff, grant recipients, subject matter experts, technical assistance providers, and internal teams to facilitate effective program implementation and timely completion of grant requirements.

The position uses practical project management tools to organize grant administration workflows, monitor deadlines and deliverables, coordinate stakeholders, document decisions and action items, identify risks, and support quality and process improvement. The Grants Administrator also helps develop grant guidance, technical assistance resources, data-informed recommendations, and operational solutions that strengthen recipient performance and compliance.

Essential Job Functions

Grant Administration and Program Oversight

Supports the full grant lifecycle, including pre-award, award, post-award, and closeout activities.

Develops and reviews funding opportunity announcements, award documents, grant guidance, and supporting materials.

Coordinates grant review panels, reviewer activities, scoring processes, and award recommendations.

Prepares decision packages, approval documents, and other grant administration records.

Maintains grant schedules, tracking tools, and document repositories to ensure timely completion of milestones and deliverables.

Grant Operations and Project Coordination

Develops work plans, implementation schedules, dashboards, status reports, and review calendars.

Coordinates activities among federal staff, recipients, reviewers, technical assistance providers, and project teams.

Facilitates meetings, review panels, working sessions, and client briefings.

Tracks milestones, deliverables, risks, issues, decisions, and action items.

Supports quality assurance, process improvement, and effective execution of grant administration activities.

Identifies and monitors program, compliance, financial, and performance risks.

Maintains risk assessments, issue logs, mitigation plans, and corrective action trackers.

Performance Monitoring and Compliance

Reviews recipient performance, financial, and monitoring reports to assess progress and compliance.

Tracks corrective actions and follow-up activities through resolution.

Develops dashboards, reports, presentations, monitoring summaries, issue logs, and recommendations for federal staff.

Collects, validates, analyzes, and reports grant performance, financial, and operational data.

Program Support

Identifies recipients requiring technical assistance and coordinates support strategies with technical assistance managers.

Supports webinars, communities of practice, workshops, and other learning events.

Assists federal staff in improving recipient performance and program effectiveness.

Stakeholder Engagement and Communications

Builds and maintains relationships with federal staff, recipients, contractors, and partners.

Facilitates recipient discussions regarding implementation, performance, and technical assistance needs.

Coordinates grant communications, reporting activities, and stakeholder engagement efforts.

Develops meeting summaries, decision logs, briefing materials, and executive communications.

Minimum Job Qualifications

Education

Bachelor's degree in Public Administration, Public Health, Business Administration, Public Policy, Social Sciences, Human Services, or a closely related field.

Experience

Minimum 2 years of experience in grants management, grant administration, program administration, performance monitoring, technical assistance, federal consulting, project coordination, or a related field.

Experience coordinating grant or program activities involving multiple stakeholders, deadlines, and competing priorities.

Experience developing reports, presentations, dashboards, and executive briefings.

Experience facilitating meetings and managing grant administration or program workflows.

Knowledge

Familiarity with project coordination, quality assurance, change management, and process improvement practices that support effective grant operations.

Microsoft Office 365 Suite

Work management and tracking platforms such as Smartsheet, Monday.com, Jira, Microsoft Project, Planner, or similar systems.

Location: Remote with the consideration that if a candidate lives within a 50-mile radius of our North Bethesda or San Mateo offices, employment will be considered hybrid.

Security Clearance: May vary based upon assignment

Physical Requirements:

Ability to sit forprolonged periods at a desk or computer workstation.

Regularly uses a computer, keyboard, and mouse.

Normal or corrected vision to read documents, view computer screens, and perform tasks that require visual accuracy.

Ability to hear and understand spoken information in person and over the phone.

Minimal lifting and carrying may be required, typically light office supplies or documents.

Ability to move within the office environment to access equipment, files, and interact with colleagues.

Ability to handle occasional stress related to deadlines, workloads, or challenging tasks.

PREFERRED JOB QUALIFICATIONS:

Experience:

Master's degree in Public Administration, Public Health, Public Policy, Business Administration, Social Work, Project Management, or a related discipline.

Relevant grants management, federal financial assistance, program administration, or project management certification.

Experience supporting federal grant programs and performance monitoring activities.

Experience supporting HHS, ACF, HRSA, SAMHSA, CDC, ACL, or other federal grant-making agencies.

Knowledge:

Knowledge of federal grant administration principles, grant lifecycle activities, recipient monitoring, and documentation requirements.

OTHER DUTIES AS ASSIGNED:

These requirements are not the exclusive standards for this position and will not be the sole basis for any subsequent employee evaluations. This role will follow any other instructions and perform any other related duties as may be required by the supervisor. This position is subject to availability of funds and to any and all restrictions contained in the contract or contracts that provide funding for this position.

This position is subject to availability of funds and to any and all restrictions contained in the contract or contracts that provide funding for this position.

Our company is an equal opportunity/affirmative action employer. Applicants can learn more about the company's status as an equal opportunity employer by viewing the federal "EEO" poster at EEOPost.pdf. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information.