Administrative Assistant

J.B. Hunt Transport, Inc.; Walpole (MA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Medical benefit

Dental benefit

Vision benefit

401(k) retirement plan

Life insurance

Disability coverage (short/long-term)

Paid time off

Job summary

J.B. Hunt Transport, Inc. is seeking an Administrative Assistant in Walpole, MA to provide administrative support for the Administration, Facilities & Secretarial department. The role involves coordinating activities, preparing reports, and handling communications with employees, customers, and outside agencies.

Under supervision, you will develop paperwork, manage scheduling, and assist with onboarding tasks for new hires, using systems like Workday and Payroll to complete duties efficiently.

Qualifications

• Minimum: High School Diploma or GED with up to 1 year of professional experience.
• Other preferred qualifications include typing speed, strong communication, and data entry.
• Proficiency with Microsoft Office and file management is expected.

Responsibilities

• Act as liaison with employees at all levels, other departments, customers and outside agencies.
• Assist management with reporting, filing, researching, and project support.
• Complete administrative projects using diverse software (Payroll, Workday).
• Develop reports, memos, letters; compose and edit correspondence.
• Handle calls, messages, routine inquiries; manage letters, emails, visitors as needed.
• Maintain files/logs for presentations, memos, letters, and reports.
• Respond to inquiries regarding policies and procedures.
• Maintain schedule of events and deliveries.
• Prepare for new hires by ordering assets and coordinating security/training setup.

Skills

Typing quickly/accurately

Communication skills

Microsoft Office proficiency

Data entry experience

Detail oriented

Schedule coordination

Fast-paced environment experience

Self-motivated

Education

GED

High School Diploma

Tools

Workday

Payroll

Job description

Job Title

Administrative Assistant

Department

Administration, Facilities & Secretarial

Country

United States of America

State/Province

Massachusetts

City

Walpole

Full/Part Time

Full time

Job Summary

Under close supervision, this position provides administrative support and coordinates activities for a department or group of professionals.

Key Responsibilities

• Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies.
• Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support.
• Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday).
• Develop reports, memos, letters, etc., and compose, critique and edit correspondence.
• Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary.
• Maintain computer files and logs for presentation materials, memos, letters, and reports.
• Respond to or follow up on inquiries regarding the customer's policies and procedures.
• Maintain schedule of events and/or deliveries.
• Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.

Minimum Qualifications

• High School Diploma or GED Equivalent with up to 1 year of professional experience.

Preferred Qualifications

• Experience in an administrative role
• Ability to type quickly and accurately
• Communication skills
• Computer skills with Microsoft programs
• Data entry experience
• Detail oriented
• Experience prioritizing and coordinating schedules
• Experience working in a fast-paced environment
• File management
• Self-motivated

PAY

THE EXPECTED STARTING PAY RANGE FOR THIS POSITION IS BETWEEN $18.70/HR-$23.35/HR.

WORK SCHEDULE

WORK SCHEDULE IS MONDAY-FRIDAY 7AM-3:30PM.

Eligibility

This position is not eligible for employment-based sponsorship.

Compensation

Factors which may affect starting pay within this range may include skills, education, experience, geography, and other qualifications of the successful candidate.

This position may be eligible for annual bonus and incentives based on profitability or volumes in accordance with the terms of the Company’s bonus and incentive plans, as applicable and in effect from time to time.

Benefits

• medical benefit
• dental benefit
• vision benefit
• 401(k) retirement plan
• life insurance
• short-term and long-term disability coverage
• paid time off commensurate with tenure (includes vacation and sick time)
• six weeks of paid maternity leave along with two weeks of paid parental leave
• and six paid holidays annually

Education

• GED (Required)
• High School (Required)

Work Experience

• Business Administration
• Clerical/Administrative
• Communications

Job Opening ID

00640619 Administrative Assistant (Open)

Disclaimer

“This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.”

Education/Employment Statements

J.B. Hunt Transport, Inc. is committed to basing employment decisions on the principles of equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, persons with disabilities, protected veterans or other bases by applicable law.

Career Facts

Fortune 500 experience. Career advancement. Nationwide relocation possibilities. Headquartered in Northwest Arkansas, J.B. Hunt is a dominant force in transportation and logistics, offering exciting career opportunities both at corporate and at field locations across the country. There are a variety of job types that support our business, so no matter your passion, J.B. Hunt is the place to jumpstart your career.

Why J.B. Hunt?

J.B. Hunt is a leading transportation and logistics company for one simple reason – our people. The career possibilities and benefits of working at J.B. Hunt are endless. From competitive salary and benefits packages, to defined career paths and growth opportunities, we take care of our people and take great pride in our efforts to build and sustain an inclusive workplace for all employees.

What are we looking for?

J.B. Hunt welcomes high-energy, forward-thinking people of all backgrounds and experience levels to join our team. We offer full-time, entry level, professional and management opportunities across all departments. Whether you are fresh out of school or bring years of industry experience, a role at J.B. Hunt could take your career to the next level. J.B. Hunt is proud to serve individuals of all abilities.