Administrative Assistant

Baystate Financial; Wakefield (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Baystate Financial is seeking a reliable, organized Administrative Assistant to support the Wakefield, MA office. This role helps create an efficient, welcoming, and high-performing workplace for employees, advisors, clients, and visitors.

You will partner with the Director of Operations to oversee daily administrative functions, support onboarding, coordinate workflows, and promote consistency and excellent service across office operations.

Responsibilities

• Assist with oversight of day-to-day administrative and office operations.
• Serve as a resource and point of contact for administrative staff, helping to answer questions, provide guidance, and support team success.
• Help coordinate workflow and priorities to ensure operational needs are met efficiently and effectively.
• Support training and onboarding of new associates.
• Monitor office processes and recommend improvements to enhance efficiency, productivity, and service levels.
• Partner with leadership to implement office initiatives, policies, and operational best practices.
• Foster a collaborative, positive, and customer-focused office culture through effective communication and teamwork.
• Assist with special projects and operational initiatives as assigned by members of the management team.
• Help ensure administrative standards, compliance requirements, and office procedures are consistently followed.

Job description

We are seeking a reliable, organized, and detail-oriented Full-Time Administrative Assistant to support the daily operations of our Wakefield, MA office. This role plays a vital part in creating an efficient, welcoming, and high-performing workplace for employees, advisors, clients, and visitors.

This individual will partner closely with the Director of Operations to provide oversight of administrative functions, support operational initiatives, and help ensure consistency, accountability, and excellence across office operations. This is an exciting opportunity for someone who enjoys leading by example, collaborating with others, and making a meaningful impact on team success.

Responsibilities:

• Assist with oversight of day-to-day administrative and office operations.
• Serve as a resource and point of contact for administrative staff, helping to answer questions, provide guidance, and support team success.
• Help coordinate workflow and priorities to ensure operational needs are met efficiently and effectively.
• Support training and onboarding of new associates.
• Monitor office processes and recommend improvements to enhance efficiency, productivity, and service levels.
• Partner with leadership to implement office initiatives, policies, and operational best practices.
• Foster a collaborative, positive, and customer-focused office culture through effective communication and teamwork.
• Assist with special projects and operational initiatives as assigned by members of the management team.
• Help ensure administrative standards, compliance requirements, and office procedures are consistently followed.

Why Join Our Team?

As our Administrative Assistant, you'll play an essential role in shaping the employee and client experience while helping drive the success of our office operations. You'll have the opportunity to work closely with leadership, support a talented team, and contribute to a positive, collaborative workplace where your ideas, initiative, and leadership make a real difference every day.

Baystate Financial is an Equal Opportunity Employer. We are committed to fostering an inclusive workplace where all employees and applicants are treated with respect and dignity. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

We believe that a diverse workforce strengthens our organization and enhances our ability to serve our employees, advisors, clients, and communities. We encourage qualified candidates from all backgrounds to apply.