Administrative Assistant

PKFOD; Voorhees Township (NJ); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, and Vision plans

401(k) plan and Profit-Sharing

Flexible Spending & Health Saving

Wellness & Work-life programs

Paid Time Off

Training & Certification programs

Job summary

PKFOD in Voorhees, NJ is seeking an Administrative Assistant to provide high-quality administrative and operational support to partners and engagement teams in our office. The role requires strong organization, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced public accounting environment.

The successful candidate will prepare and maintain files, time entries, and engagement records, handle confidential information, and collaborate with team members

Qualifications

• Two years of administrative experience, preferably in CPA or professional services.
• Proficient in Microsoft Word, Excel, Outlook and Adobe PDF.
• Excellent verbal and written communication and organization skills.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Prepare, process, and assemble audit reports, financial statements, and related engagement deliverables.
• Maintain electronic files and engagement records to firm standards.
• Track and manage control files for matters in progress to ensure timely completion.
• Provide administrative support to assigned partners and teams; exercise independent judgment.
• Enter and maintain daily billable and non-billable time in the time‑billing system.
• Order and maintain office supplies; support receptionist as needed.
• Collaborate with team members and back up colleagues as required.

Skills

Administrative experience

Microsoft Office

Typing 60 wpm

Discretion

Team player

Education

Notary Public designation (plus)

Tools

Adobe PDF

Job description

PKF O’Connor Davies is a top-ranked accounting, tax, and advisory firm with offices across the U.S. and internationally through our PKF global network. For over a century, we have built our reputation on deep industry expertise, a personalized approach, and a commitment to delivering real value to our clients.

Our mission is to provide exceptional service while fostering long-term relationships built on trust and integrity. We serve a diverse client base across industries and sectors, helping organizations and individuals navigate complex challenges with confidence.

At PKF O’Connor Davies, culture is at the heart of who we are. We believe our team members are our greatest asset, and we invest in their growth and success through mentorship, professional development, and continuous learning opportunities. Our goal is to foster a collaborative environment where diverse perspectives are valued, innovation is encouraged, and team members can make an impact. We are also committed to supporting work‑life balance, offering flexibility and resources to help our team members grow their careers while maintaining fulfilling personal lives.

If you are looking for a career where you can grow, contribute, and be part of a firm that values both excellence and community, PKF O’Connor Davies is the place for you!

We are seeking anAdministrative Assistantto provide high-quality administrative and operational support to partners and engagement teams in our Voorhees, NJ office. This role requires strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced, public accounting environment. The Administrative Assistant plays a key role in supporting audit and tax engagement workflows while maintaining confidentiality and professionalism. Essential duties include, but are not limited to, the following:

• Prepare, process, and assemble audit reports, financial statements, tax returns, contracts, and related engagement deliverables.
• Maintain accurate electronic files, correspondence, and engagement records in accordance with firm standards.
• Track and manage control files for matters in progress to ensure timely completion of engagements.
• Provide administrative support to assigned partners and their teams, exercising independent judgment as appropriate.
• Enter and maintain daily billable and non-billable time in the firm’s time and billing system.
• Order and maintain office supplies as needed.
• Serve as a collaborative team member by assisting and backing up fellow administrative staff when necessary.
• Provide occasional backup support to the receptionist, as needed.
• Perform other administrative duties and special projects as assigned.

Qualifications:

• This position is fully in-office and requires working on-site five (5) days per week.
• Minimum of two years of administrative experience, preferably within a CPA or professional services firm environment.
• Proficient in Microsoft Office applications, particularly Word, Excel, Outlook and Adobe (PDF).
• Excellent verbal, written, organizational, and interpersonal communication skills.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Ability to work independently and collaboratively as part of a team, manage competing priorities, and meet deadlines with minimal supervision.
• Demonstrates a consistently positive attitude and professional presence.
• Typing proficiency of approximately 60 words per minute with a high level of accuracy.
• Familiar with general office procedures, business correspondence, filing systems, and office equipment.
• Ability to be flexible and adaptable in a dynamic work environment.
• Notary Public designation is a plus.

The compensation for this position ranges from $60,000 - $70,000. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills, and certifications.

At PKFOD, we value our team members and are committed to their success and well-being. As part of our comprehensive benefits and compensation package, we offer:

• Medical, Dental, and Vision plans
• Basic Life, AD&D, and Voluntary Life Insurance
• 401(k) plan and Profit-Sharing program
• Flexible Spending & Health Saving accounts
• Employee Assistance, Wellness, and Work-life programs
• Inclusive Parental Leave Benefits
• Generous Paid Time Off (PTO)
• Paid Firm Holidays
• Community & Volunteering programs
• Recognition & Rewards programs
• Training & Certification programs
• Discretionary Performance Bonus

*Eligibility for benefits is determined based on position, hours worked, and other criteria. Specific details will be provided during the hiring process.

Applicants must be currently authorized to work in the United States on a full-time basis. We areunableto provide visa sponsorship now or in the future.

PKFOD is an equal opportunity employer. The Firm is committed to providing equal employment opportunity to all persons in connection with hiring, assignment, promotion, compensation or other conditions of the employment relationship regardless of race, color, age, sex, marital status,

disability, pregnancy, citizenship, philosophy/religion, national origin, sexual orientation, gender identity, military or veteran status, political affiliation or belief, or any other status protected by federal, state or local law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.