Administrative Assistant

Kingdom Up Clean; Virginia (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Kingdom Up Clean is seeking an Administrative Office Assistant to support daily office operations. The role requires strong organizational skills, reliability, and the ability to manage multiple tasks in a fast-paced setting.

The ideal candidate will handle phones, emails, quotes, orders, and general clerical duties while maintaining professional communication with customers. This full-time on-site position offers growth and the opportunity to contribute to a busy team.

Qualifications

• Strong attention to detail and organizational skills.
• Proficiency in QuickBooks.
• Working knowledge of Microsoft Word, Excel, and Outlook.
• Professional phone etiquette and communication skills.
• Ability to work independently and manage responsibilities without constant supervision.
• Ability to follow directions and instructions from a supervisor.
• Comfortable working in a fast-paced environment.
• Must have reliable transportation and a valid driver’s license.

Responsibilities

• Answer incoming phone calls and take detailed messages
• Respond to customer emails in a professional and timely manner
• Provide customer service support and assist with customer inquiries
• Prepare and send customer quotes
• Enter customer orders accurately into the system
• File and organize paperwork and office documents
• Assist with general administrative tasks as needed
• Run occasional office-related errands when required

Skills

Customer service

Communication

Multitasking

Organizational skills

Tools

QuickBooks

Microsoft Word

Excel

Outlook

Job description

Job Description

Job Title: Administrative Office Assistant
Schedule: Monday - Friday 9:00 AM - 5:00 PM | Full-Time

Job Summary

We are seeking a dependable and detail-oriented Administrative Office Assistant to support daily office operations. This role requires strong organizational skills, professionalism, and the ability to manage multiple tasks in a fast-paced environment. The ideal candidate will be comfortable working independently, communicating with customers, and assisting with administrative and clerical responsibilities.

Key Responsibilities

• Answer incoming phone calls and take detailed messages
• Respond to customer emails in a professional and timely manner
• Provide customer service support and assist with customer inquiries
• Prepare and send customer quotes
• Enter customer orders accurately into the system
• File and organize paperwork and office documents
• Assist with general administrative tasks as needed
• Run occasional office-related errands when required

Qualifications & Requirements

• Strong attention to detail and organizational skills
• Proficiency in QuickBooks
• Working knowledge of Microsoft Word, Excel, and Outlook
• Professional phone etiquette and communication skills
• Ability to work independently and manage responsibilities without constant supervision
• Ability to follow directions and instructions from a supervisor
• Comfortable working in a fast-paced environment
• Must have reliable transportation and a valid driver’s license

Preferred Traits

• Strong time management and multitasking abilities
• Positive attitude and professional demeanor
• Dependable and punctual