Administrative Assistant

Villa Park, Maldives; Villa Park (IL); On-site; USD 35,000 - 52,000; Full time

Job summary

Unknown Company in Villa Park, IL is seeking an Administrative Assistant to support executives and coordinate meetings, travel, and office operations from our Villa Park location. The role involves managing complex calendars, coordinating internal and external meetings, preparing reports, onboarding new hires, and maintaining team calendars.

The ideal candidate will be organized, detail-oriented, and capable of handling shifting priorities in a fast-paced technology-focused environment.

Qualifications

• The ability and desire to handle and solve complicated logistical problems

Responsibilities

• Coordinate internal and external meetings and help manage complex calendars
• Coordinate internal and external meetings and help manage complex calendars
• General office duties and coordination of team events
• Space planning for IG team
• Manage of multiple calendars
• Maintain office facilities and space planning for multiple teams and assist with new hire on-boarding
• Update team organizational charts & calendars
• Coordinate travel for the team
• Submit expense reports as needed
• Maintain schedules for meetings and conferences making adjustment based on dynamic priorities
• Schedule domestic and international travel arrangements, completing detailed meeting and travel itineraries and monitor and complete expense reports in a timely fashion

Job description

Job Description

• Coordinate internal and external meetings and help manage complex calendars
• Coordinate internal and external meetings and help manage complex calendars
• General office duties and coordination of team events
• Space planning for IG team
• Manage of multiple calendars
• Maintain office facilities and space planning for multiple teams and assist with new hire on-boarding
• Update team organizational charts & calendars
• Coordinate travel for the team
• Submit expense reports as needed
• Maintain schedules for meetings and conferences making adjustment based on dynamic priorities
• Schedule domestic and international travel arrangements, completing detailed meeting and travel itineraries and monitor and complete expense reports in a timely fashion

Qualifications

• The ability and desire to handle and solve complicated logistical problems

Prior Work Experience In a Technology Based Company

• Regularly (2/3 of the time or more) sit for prolonged periods of time, talk, use hands and finger to grip, pinch, handle or feel objects, tools, or controls
• Occasionally (1/3 of the time or less) stand for prolonged periods

Two To Five Years Of Administrative Assistant Experience Preferred

• Consolidate reports and material for executive meetings

Additional Information