Administrative Assistant

TSCG; Vienna, Northern (VA, KY); Hybrid; USD 60,000 - 70,000; Full time

Job summary

TSCG, a privately held commercial real estate firm, is seeking a Broker Assistant/Brokerage Coordinator in Vienna, VA. This is an IN-OFFICE position requiring strong admin skills and real estate exposure.

Ideal candidates will have at least 5 years in an assistant role, fluency with MS Office, and the ability to handle marketing materials, client communications, and project coordination. Join a team committed to exceptional service.

Qualifications

• High School diploma or equivalent.
• Minimum of 5 years of experience in assistant or similar role.
• Advanced in all Microsoft Office products (Outlook, Word, Excel, Publisher etc.)
• Proficient with computers and IT troubleshooting
• Proficient in Photoshop and Adobe Acrobat Pro
• Ability to pass a background check and provide references

Responsibilities

• Answer phones, appointment management, and meeting coordination.
• Document preparation, filing systems, and general office duties.
• Greet clients and guests as they come to the office.
• Respond to incoming inquiries and maintain marketing materials.
• Assist with research, reports, and updating client materials and databases.
• Coordinate with vendors and manage office operations five days a week.

Skills

MS Office

IT troubleshooting

Photoshop

Adobe Acrobat Pro

Education

High School diploma or equivalent

Job description

TSCG, a privately held, commercial real estate company, is hiring an Broker Assistant/Brokerage Coordinator in our Vienna, Virginia office. This is an IN-OFFICE position.

Since 1984, our retail real estate platform has provided a full assortment of advisory services to tenants, landlords, developers, investors, and financial institutions throughout our territory. Our work on their behalf is dedicated to the validation of those descriptions. With 20 offices throughout the eastern U.S., we are the largest firm in our field in the United States.

The role of the Brokerage Coordinator will be responsible for assisting in all daily activities in accordance with standards, for all aspects of real estate, and miscellaneous business including, but not limited to, answering phones, appointment management, meeting coordination, document preparation, filing systems. The salary range for the role is 60k-70k.

Why You’ll Love Working Here

TSCG fosters a learning and open-door environment where the sky is the limit for what you can learn and how you can contribute to the team. We have a competitive benefits package with generous PTO, and you’ll always hear our Executives say, “Don’t miss your daughter’s game or that birthday dinner for your mom tonight!” We support each other and have a commitment to being the best that we can be and exceeding expectations.

TSCG celebrates our diversity and individual distinctiveness. We commit to working together in harmony to support our families and our communities, driving innovation in a highly competitive environment.

REQUIRED QUALIFICATIONS

• High School diploma or equivalent.
• Minimum of 5 years of experience in assistant or similar role.
• Advanced in all Microsoft Office products (Outlook, Word, Excel, Publisher etc.)
• Proficient with computers and IT troubleshooting
• Proficient in Photoshop and Adobe Acrobat Pro
• Ability to pass a background check and provide references

DESIRED QUALIFICATIONS

• Familiarity with retail real estate

SKILLS and CHARACTERISTICS

• Ability to prioritize and organize work assignments; delegate work and follow-up as necessary to receive desired result.
• Ability to be a clear thinker, analyze and resolve problems exercising good judgment.
• Ability to focus attention on details.
• Ability to input and access information into databases.
• Ability to interact positively with problem clients and/or prospects.
• Ability to ensure security and confidentiality of guest and company information.
• Ability to work without direct supervision.
• Ability to work in person 5 days a week

ESSENTIAL FUNCTIONS (include, not limited to)

• Miscellaneous office duties –not limited to maintaining office supplies, inventory and ordering as needed. Working with IT for computer updates and/or installation of computers for everyone in the office.
• Maintain clean and organized office environment.
• Greet clients and guests as they come to the office
• Respond to incoming inquiries
• Create and maintain property brochures
• Manage and maintain marketing material internally and on various websites and platforms
• Create direct and mass marketing campaigns and organize feedback
• Produce and coordinate effort with GIS and Marketing, and manage process for creation of customized materials including pitch packages, marketing materials, aerials, maps and custom site plans
• Assist team with research on market, prospects, industry and market reports, void analysis and property data as requested
• Assist team in updating client reports and tracking property documents, dates and renewal agreements
• Maintain internal database for comps, property spreadsheets and client contact information
• Prepare closed deal and update materials, folders and database accordingly
• Draft requests and track progress of legal documents and agreements
• Contributes to team effort by accomplishing related results as needed.
• Assist with TIP reports and expenses
• Coordinate with sign vendors for property signage creation, installation and updates, as needed
• Download standard demographic reports and request specialized reports from GIS
• Acts as a resource in troubleshooting and project coordination.

Leading With Purpose

Our goal is to sustain and grow a real estate services firm with a focus on long‑term sustainability for our stakeholders, clients, properties, and operations. Achieving this vision requires every owner, manager, and employee to champion and uphold our Environmental, Social, and Governance (ESG) principles. These principles are integrated into all aspects of our business, from evaluating opportunities and investments to collaborating with landlords, investors, and occupier clients. By embedding ESG into our processes, we are committed to creating value, reducing risk, and enhancing client returns, while fostering a positive and supportive workplace for our team.

United by Purpose

TSCG is committed to creating an environment where all talents, perspectives, and experiences are valued. We believe that embracing our differences makes us stronger and drives our success. Together, we support our families, communities, and each other, fostering innovation in a competitive landscape.

TSCG is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, national origin, age, disability, citizenship status, or any other basis protected under applicable federal, state, or local law.