Brokerage Coordinator

transwestern; Atlanta (GA); On-site; USD 52,000 - 68,000; Full time

Job summary

Transwestern is seeking a Brokerage Coordinator in Atlanta to provide administrative support and team management for the brokerage group. You will handle transaction processing, pipeline tracking, invoicing, client management, and support business development initiatives.

You will partner with the marketing team on campaigns, asset branding, and related tasks. The role demands accuracy, strong communication, and the ability to implement new procedures within the brokerage group.

Qualifications

• Bachelor's degree in business, economics, real estate, or related field preferred.
• Minimum 1–3 years of administrative experience in commercial real estate.
• Real Estate Salesperson license preferred or willing to obtain.
• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.
• Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials.
• Excellent writing skills to prepare complete and accurate reporting.
• Excellent oral communication skills to represent the company and maintain the Company's image.
• Strong organizational skills, creativity, and interpersonal skills.
• Ability to analyze qualitative and quantitative information and translate into strategic deliverables.
• Strong attention to detail - excellent proofreading and editing skills.
• Must be able to work independently and with minimal supervision.
• Resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.

Responsibilities

• Assist team with business development and monitoring the team's pipeline and deal activity in XRM or other databases as assigned.
• Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.
• Respond to all internal and external client requests for data and information.
• Develop and catalog business intelligence for brokerage teams.
• Provide lease reviews, abstracts and basic financial analysis using assigned software application where applicable.
• Prepare correspondence on behalf of brokerage team including but not limited to letters, leases, lease abstracts, letters of intents, requests for proposal, lien waivers, marketing brochures, space flyers, analysis, company overviews, market reports, project overviews and CoStar.
• Coordinate the handling of broker requests for data and research information.
• Order and distribute client gifts, correspondence as assigned.
• Assist brokerage with the completion of market surveys, property/space comparisons, company overviews and other deliverables as assigned.
• Complete travel arrangements for team members.
• Coordinate occasional broker/client events, conference room scheduling, set up and breakdown when necessary.
• Maintain professional, positive, and proactive performance at all times.
• Assist other Brokerage and Marketing Coordinators as available as needed.
• Other duties and assignments as requested.

Skills

Administrative experience

Writing skills

Oral communication

Organization

Attention to detail

Independent work

Time management

Analytical ability

Education

Bachelor's degree in business, economics, real estate, or related field

Tools

Microsoft Word

Microsoft Teams

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

CRM/Database Management

Adobe Acrobat

Adobe InDesign

Adobe Photoshop

Outlook

Job description

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance.

Transwestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200-strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients.

POSITION SUMMARY:

The Brokerage Coordinator will provide administrative support and team management to the brokerage team as assigned, team members subject to change at any time, with or without notice. Overarching responsibilities include performing all aspects of supporting the team with transaction processing, pipeline tracking and entry, invoicing, client management, and support on business development initiatives. The position will partner with the marketing team on executing marketing campaigns, asset branding/signage and other marketing related assignments as assigned. This position retains latitude in formulation and implementation of new procedures and processes within the Brokerage group that are consistent with the company's objectives.

It is also the responsibility of Brokerage Coordinator not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results.

ESSENTIAL JOB FUNCTIONS:

• Assist team with business development and monitoring the team's pipeline and deal activity in XRM or other databases as assigned.
• Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.
• Respond to all internal and external client requests for data and information.
• Develop and catalog business intelligence for brokerage teams.
• Provide lease reviews, abstracts and basic financial analysis using assigned software application where applicable.
• Prepare correspondence on behalf of brokerage team including but not limited to letters, leases, lease abstracts, letters of intents, requests for proposal, lien waivers, marketing brochures, space flyers, analysis, company overviews, market reports, project overviews and CoStar.
• Coordinate the handling of broker requests for data and research information.
• Order and distribute client gifts, correspondence as assigned.
• Assist brokerage with the completion of market surveys, property/space comparisons, company overviews and other deliverables as assigned.
• Complete travel arrangements for team members.
• Coordinate occasional broker/client events, conference room scheduling, set up and breakdown when necessary.
• Maintain professional, positive, and proactive performance at all times.
• Assist other Brokerage and Marketing Coordinators as available as needed.
• Other duties and assignments as requested.

POSITION REQUIREMENTS:

• A bachelor's degree in business, economics, real estate, or related field preferred.
• A minimum of 1-3 years of administrative experience in commercial real estate.
• Real Estate Salesperson license preferred or willing to obtain.
• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.
• Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials.
• Excellent writing skills to prepare complete and accurate reporting.
• Excellent oral communication skills to represent the company and maintain the Company's image.
• Strong organizational skills, creativity, and interpersonal skills.
• Ability to analyze qualitative and quantitative information and translate into strategic deliverables.
• Strong attention to detail - excellent proofreading and editing skills.
• Must be able to work independently and with minimal supervision.
• Resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.
• Ability to maintain discretion regarding personnel and industry-related matters.
• A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.

LOCATION:

Atlanta, GA

ABOUT US

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard-working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners. Learn more a