Administrative Assistant

Shultz Huber & Associates, Inc.; Van Wert (OH); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive Benefits Package

PTO and Paid Holidays

401K with Company Match

Job summary

Shultz Huber & Associates, Inc. is seeking a full-time Administrative Assistant to join our growing CPA firm in Ohio. The role supports accounting operations, client service, and general office tasks, including payroll processing during tax time.

You will manage client communications, scheduling, filing, and document workflows to ensure timely completion of engagements. Ideal candidates have 2+ years of Administrative Assistant experience, with strong organizational skills and attention to

Qualifications

• 2+ years of Administrative Assistant experience.
• Support for accounting operations and client service.
• Experience with payroll tasks and tax return processing during tax season.

Responsibilities

• Manage client relationships and handle high-volume calls and emails.
• Schedule appointments and maintain filing systems.
• Prepare payroll documents and process client paperwork.
• Assist with quarterly payroll tax filings and bookkeeping records.
• Route documents and ensure timely movement through firm workflow.

Skills

Client relationship management

Phone & email communication

Calendar management

Payroll support

Tax return processing

Office administration

Job description

Our Firm is growing!

Shultz Huber & Associates, Certified Public Accountants, is seeking a full time Administrative Assistant to become a vital member of our team.

If you are an Administrative Assistant with 2+ years of experience, then please read on...

Our Administrative Assistant is primarily responsible for supporting accounting operations through client management and client service, administrative support for our Accountants, general office operations, assisting with payroll tasks, and assisting with tax return processing during tax time. This role will be responsible for the following activities, including but not limited to:

General Office Operations

• Client relationship management
• Answer a high volume of phone calls and emails
• Schedule appointments
• Order office supplies
• Maintain filing systems
• Process mail and correspondence
• Manage conference rooms and meetings
• Prepare payroll documents
• Process client paperwork
• Assist with quarterly payroll tax filings
• Manage bookkeeping records
• Update client information
• Maintain client databases
• Support for other services
• Help plan Firm activities

Administrative Support for Accountants

• Manage calendars and appointments
• Prepare e-signature packets
• Gather signatures and authorization forms
• Track deadlines
• Make sure documents move through the Firm on time

Tax Return Assistance and Processing

• Receive and organize tax documents (W-2s, 1099s, K-1s, brokerage statements, etc.)
• Send tax organizers and engagement letters
• Assemble completed tax returns
• Send returns to clients electronically or by mail
• Answer basic tax-process questions
• Route tax returns through the firm's workflow system
• Monitor return status from preparation to review to completion

WHY JOIN US?!

• We're an award-winning firm!
• Competitive Benefits Package!
• Work-Life Balance
• Strong company culture with a big local presence
• Generous PTO and Paid Holidays
• Bonuses!
• Fun company activities
• 401K with Company Match

We offer a complete benefits package and salary will be commensurate with experience. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are a full service accounting, tax and business consulting CPA firm providing trusted business advice to guide our clients to solutions and success beyond their expectations through personalized service and advice. Our firm was founded in 1969 and has grown to nearly 100 employees with offices located in Archbold, Bryan, Defiance, Lima, Minster, St. Marys, Van Wert, and Wapakoneta Ohio.