Administrative Assistant

Hawkins Ash CPAs; Marshfield (WI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) match

Paid time off

Paid holidays

Wellness program

Flexible work-life balance

Paid community service day

Job summary

Hawkins Ash CPAs is hiring an Administrative Assistant for our Marshfield office. Build your career in a collaborative environment where your contributions matter and your growth is supported.

We provide a broad range of services and opportunities to expand professional skills. Our ideal candidate has an associate’s degree or relevant experience, strong confidentiality, and the ability to multitask while delivering accurate administrative support.

Qualifications

• Associate degree or 1 year of experience in a similar role.
• Ability to maintain client confidentiality.
• Ability to multitask on multiple projects.
• Strong communication, organization, and attention to detail.

Responsibilities

• Perform clerical duties, including answering phones.
• Provide professional, efficient administrative support to office team members.
• Schedule appointments, meetings, and take messages.
• Write and review memos and letters; assist in assembling reports.
• Assist with client billing and receivables.
• Be responsible for task management system and due date reminders.
• Assist other administrative staff with overflow work.
• Assemble, scan, and electronically file tax returns.
• Other duties as assigned.
• From January through April 15th, 45-55 hours per week, Mon-Fri 8am-5pm; Apr 16-Dec 31st, 30-36 hours per week, Mon-Thu.

Skills

Microsoft Office

Time management

Communication

Organizational skills

Education

Associate’s degree in Administrative Assistance

One year of experience in a similar position

Job description

Hawkins Ash CPAs is hiring an Administrative Assistant for our Marshfield office.

Build your career in a collaborative environment where your contributions matter, your growth is supported, and the people around you take pride in helping clients and communities succeed.

Hawkins Ash CPAs is a Top 200 public accounting firm with 200+ professionals across 11 offices in Wisconsin and Minnesota. We provide audit, tax, advisory, and accounting services to businesses, nonprofit organizations, credit unions, and individuals throughout the region.

Our firm combines the expertise and resources of a larger firm with the approachable culture and strong relationships of a regional practice. Our professionals work closely with experienced leaders, develop meaningful client relationships, and have opportunities to expand their technical expertise and leadership skills.

Whether you're early in your accounting career or looking to take the next step as an experienced professional, Hawkins Ash CPAs offers opportunities to develop your skills, build lasting relationships, and make a meaningful impact for clients.

What you’ll do:

• Perform clerical duties, including but not limited to answering phones
• Provide professional, efficient, and accurate administrative support to office team members
• Schedule appointments, meetings, and take messages
• Write and review memos and lettersAssist in the assembly of reports, ensuring accuracy and timeliness
• Assist with client billing and receivables
• Be responsible for task management system and notification of due dates
• Assist other administrative staff with overflow work
• Assemble, scan, and electronically file tax returns
• Other duties as assigned
• From January through April 15th, this position will work approximately 45-55 hours per week, Monday - Friday, 8am - 5pm, with some Saturday availability. April 16th through December 31st, the hours are flexible and could work 30-36 hours per week, Monday - Thursday, depending on availability.

Our ideal candidate will have:

• An associate’s degree in Administrative Assistance or one year of experience in a similar position
• The ability to maintain confidentiality regarding client matters
• The ability to work on multiple projects at any given time
• Excellent communication, organization, and attention to detail
• Strong computer skills, especially proficient in Microsoft Office

As a team member, you’ll enjoy the following benefits:

• Health, dental, vision, and life insurance
• 401(k) employer match
• Paid time off
• Paid holidays
• Wellness program
• Flexible work-life balance
• Paid community service day