Administrative Assistant

Blount Rural Health Center; United States; On-site; USD 40,000 - 60,000; Full time

Job summary

Blount Rural Health Center is seeking an Administrative Assistant to provide comprehensive clerical support to managers and staff. The role includes phone handling, scheduling, meeting preparation, document drafting, and filing system maintenance in a healthcare environment.

The ideal candidate will be highly organized, digitally literate, and able to manage multiple deadlines with professionalism. Strong MS Office and QuickBooks skills are required to ensure accurate financial and

Qualifications

• Attention to detail with proactive approach to tasks.
• Digital literacy with ability to research information.
• Proficient in Microsoft Office suite and QuickBooks.
• Strong time management and multitasking abilities.
• Professional, courteous communication and office etiquette.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments and events.
• Prepare meeting materials and board meeting packets.
• Draft and distribute emails, memos, letters, and forms.
• Assist in regular reporting and filing systems.
• Maintain office policies, procedures, and records.
• Order office supplies and evaluate suppliers.
• Coordinate travel arrangements.
• Process expense reports and AP/QuickBooks entries.
• Support visitors and act as point of contact for clients.
• Assist with marketing and other administrative requests.

Skills

Detail oriented

Time management

Multitasking

Digital literacy

Microsoft Office

QuickBooks

Interpersonal skills

Problem solving

Communication

Organization

Tools

MS Excel

Microsoft Office

QuickBooks

Job description

At Blount Rural Health Center , our goal is to provide the highest quality of care to our patients. The Administrative Assistant is a vital part of the team; we are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

Job Duties:

• Answer and direct phone calls.
• Organize and schedule appointments/planning and scheduling events.
• Plan meetings and take detailed minutes/Board Meeting preparation, securing meals, preparing packets, and emailing to BOD.
• Write and distribute email, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system/clerical and organizational tasks.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• HIPAA Manual and Security Analysis
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Securing staff meals for Staff Meetings.
• Accounts Payable/QuickBooks entries
• Securing contracts and MOA
• Assist with Marketing
• Handling other administrative requests and queries

Qualifications:

• Highly detailed oriented
• Foresight to find tasks that need to be completed within the clinic without being instructed
• Digital literacy and research skills, including the ability to analyze the reliability of information
• Familiarity with standard office platforms, such as Microsoft Office and QuickBooks
• Time management, multitasking, and flexibility
• Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations
• Ability to work well under pressure and navigate multiple deadlines
• Proactive approach to problem-solving and process improvement
• Ability to work well independently and in collaboration with others

Physical Requirements:

• Must be able to bend, squat, and reach on a regular basis.
• Must be able to lift approximately 50 pounds, occasionally.