Administrative Assistant

Blount Rural Health Center; Elkton (KY); On-site; USD 32,000 - 46,000; Full time

Job summary

Blount Rural Health Center in Elkton, KY seeks an Administrative Assistant to provide essential clerical support for managers and staff. You will handle calls, scheduling, meeting preparation, and filing, while ensuring HIPAA compliance and smooth office operations.

The ideal candidate is detail-oriented, proficient with Microsoft Office and QuickBooks, and capable of multitasking under deadlines in a busy clinic environment.

Qualifications

• Highly detail-oriented and organized.
• Ability to identify tasks needing completion independently.
• Digital literacy with research and information reliability assessment.
• Proficient in Microsoft Office and QuickBooks.
• Strong time management, multitasking, and flexibility.
• Professional, courteous demeanor with excellent phone etiquette.
• Ability to work under pressure and meet deadlines.
• Collaborative and independent work capability.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments and events.
• Prepare board meeting materials and minutes.
• Write emails, memos, letters, and forms.
• Assist in regularly scheduled reports.
• Maintain filing systems and clerical tasks.
• Update office policies and procedures.
• Order supplies and research vendors.
• Book travel arrangements.
• Process expenses and accounts payable entries.
• Serve as point of contact for clients.
• Support marketing activities.
• Handle other administrative requests.

Skills

Microsoft Office

QuickBooks

Phone etiquette

Time management

Multitasking

Communication

Problem solving

Independent work

Tools

QuickBooks

Job description

At Blount Rural Health Center, our goal is to provide the highest quality of care to our patients. The Administrative Assistant is a vital part of the team; we are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

Job Duties:

• Answer and direct phone calls.
• Organize and schedule appointments/planning and scheduling events.
• Plan meetings and take detailed minutes/Board Meeting preparation, securing meals, preparing packets, and emailing to BOD.
• Write and distribute email, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system/clerical and organizational tasks.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• HIPAA Manual and Security Analysis
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Securing staff meals for Staff Meetings.
• Accounts Payable/QuickBooks entries
• Securing contracts and MOA
• Assist with Marketing
• Handling other administrative requests and queries

Qualifications:

• Highly detailed oriented
• Foresight to find tasks that need to be completed within the clinic without being instructed
• Digital literacy and research skills, including the ability to analyze the reliability of information
• Familiarity with standard office platforms, such as Microsoft Office and QuickBooks
• Time management, multitasking, and flexibility
• Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations
• Ability to work well under pressure and navigate multiple deadlines
• Proactive approach to problem-solving and process improvement
• Ability to work well independently and in collaboration with others

Physical Requirements:

• Must be able to bend, squat, and reach on a regular basis.
• Must be able to lift approximately 50 pounds, occasionally.