Administrative Assistant

Premier Property Management; United States; On-site; USD 18,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Short Term Disability

Long Term Disability & Life Insurance

401k plans with employer contributions

Paid holidays

Paid Personal Time Off

Advancement opportunities

Career Development & Training

Job summary

Premier Property Management is seeking a full-time Administrative Assistant for our Corporate office. The successful candidate will be highly motivated, organized, and detail-oriented, supporting the Accounting Department as needed and providing overall office administration.

The role includes handling phones, mail, drafting memos and reports, filing, calendar management, and coordinating special projects. Requirements include a high school diploma or GED (or 1 year related experience) and

Qualifications

• High school diploma or GED, or 1 year related experience.
• Proficiency with MS Word, Excel and Outlook.
• Strong communication, time management, and organizational abilities.

Responsibilities

• Answers multi-line telephone system, screens and directs calls for management.
• Processes incoming/outgoing mail daily.
• Composes and proofs correspondence and reports; maintains confidentiality.

Skills

Oral & Written Communication

Time Management

Professionalism

Customer Relations

Interpersonal Skills

Reading Skills

Filing Skills

Organizational Skills

Computer Literacy

Education

High School Diploma or GED

1 year related experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Premier Property Management strives to make our properties the best there is to offer in Multi Family Housing. Our mission is to create communities where everyone wants to be and no one wants to leave; including our staff.
We are seeking a full-time, Administrative Assistant, for our Corporate office, to join our team. The successful candidate will be highly motivated, organized, and have great attention to detail.

Premier Property Management offers a competitive compensation package that includes but not limited to the following:

• Medical, Dental, Vision, and Short Term Disability,
• Employer Paid Long Term Disability and Life Insurance
• 401k plans with employer contributions
• Paid holidays
• Paid Personal Time Off
• Advancement opportunities
• Professional Career Development and Training Opportunities

Duties and Responsibilities including but not limited to;

• 1. Answers multi-line telephone system, takes accurate messages, and screens and directs telephone calls for management in a professional manner.*
• 2. Processes incoming and outgoing mail on a daily basis by operating postage meter.*
• 3. Composes, prepares, and proofreads correspondence, office memos, and reports on computer and maintains confidentiality when required.*
• 4. Designs and implements forms for use within office by applying knowledge of software applications and updates as needed.*
• 5. Creates and maintains proper response letters on computer for various incoming correspondence.*
• 6. Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating new filing systems as needed.*
• 7. Provides administrative support for special projects to include research, compiling data, and preparation of summary reports based on results.*
• 8. Maintains an organized office calendar and schedules meetings and appointments as needed.*
• 9. Inventories and orders office supplies and equipment as directed.*
• 10. Assists the Accounting Department, as needed.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook.

Education/Experience:

High school diploma or general education degree (GED); or one year related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills, and Other Abilities:

• Oral and written communication skills
• Time management skills
• Professionalism
• Customer relations skills
• Interpersonal skills
• Reading skills
• Filing skills
• Organizational skills
• Ability to work in front of and view a computer for eight hours a day.

Pay is based on experience starting at $13/hr+

*Premier Property Management is an equal employment opportunity, drug free employer. Background check and drug testing required.